Project Coordinator - Facilities

Baltimore, MD
Sep 03, 2021
Sep 16, 2021
Full Time
Intralox L.L.C., the world leader in conveyor equipment solutions utilizing modular plastic conveyor belts, has a position available for a Project Coordinator - Facilities.

Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative products and services that improve lives and optimize business worldwide each day. Intralox's conveyance solutions enhance food safety, power e-commerce, and solve challenges for industries from automotive to industrial manufacturing to consumer goods.

Together, our 3,000+ global employees are reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 45 years. We consistently and sustainably work together to create long-term value by continuously improving products, services, and processes for our customers. Our award-winning customer service team provides comprehensive support and access to technical experts to deliver fast, reliable solutions.

Intralox was founded upon the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We aim as a company to practice these principles every day, which is why we have been consistently recognized for innovation and workplace excellence.

We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.

  • Coordinates and manages Campus Smalls jobs and assigned tasks associated with Key Strategic projects.
  • Serves as point of contact for internal requestors and external vendors to gather information and answer questions related to assigned jobs and projects. Executes defined project scope.
  • Coordinates directly with Facilities Operations Manager for work related to campus repair and operations.
  • Coordinates pre-submittal, kick-off and post-mortem job meetings.
  • Creates schedules and deadlines for assigned jobs and projects. Oversees progress, tracks milestones and ensures timely and successful completion.
  • Obtains quotations, reviews proposals, orders materials, reviews invoices, and completes punch list items.
  • Provides support to the Facilities Team in project-based work, such as coordinating agendas and meetings, tracking project progress, and maintaining documentation. Completes end-of-job audits.
  • Identifies and troubleshoots problems in a timely manner. Researches issues to identify options and seeks approval required for substantive changes or decision points.
  • Provides proactive communication and task prioritization for the Facilities Manager. Provides updates for both the Campus Smalls Jobs List posted on Facilities' SharePoint site
  • Assists with maintaining the Facilities Intranet SharePoint page.
  • Creates or updates presentations, spreadsheets, and documents to be reviewed by management.
  • Oversees and/or coordinates final completion of outstanding punch list items for Campus Smalls jobs and assigned Key Strategic Projects. Coordinates moves for final occupancy and project completion.
  • Serves as back up to Facilities Administrative Assistant or other Project Team members, as needed.
  • Other ad-hoc duties, as assigned.
  • Works overtime or weekends, as needed.
Position Requirements:
  • A Bachelor's Degree in business management, supply chain (or related field) or commensurate experience.
  • At least five (5) years' experience in project oversight. Previous work with campus, facilities or construction required.
  • Advanced knowledge of Microsoft Word, Outlook, Excel, and PowerPoint required.
  • Must have a customer service focus and the ability to work with cross functional teams.
  • Basic accounting skills required. Outstanding planning and organizational skills required.
  • Excellent written and verbal communication skills required.
  • Previous experience working with middle & senior management while performing tasks in strict confidentiality, handling duties & information in a discrete, professional manner.
  • Demonstrated ability to handle multiple tasks, prioritize accordingly, work under the pressure of deadlines, and successfully navigate a fast-paced environment.
  • Ability and willingness to learn any programs, applications or skills required to excel in this role.
  • Commitment to continuous improvement. Reliable, dependable, self-motivated, and self-managed.
  • Ability to work in a team-based environment and effectively communicate with individuals at all levels.
Desired Qualifications:
  • Experience with Oracle.
  • Intermediate knowledge of MS Project preferred.
  • Experience with Oracle, CMMS, AutoCAD a plus.
  • Person focusses on the details; qualities we are looking for: detail oriented, dependable, good communicator, productive, gets things done, independent