Records Clerk

Location
Chantilly, Virginia
Posted
Aug 27, 2021
Closes
Sep 16, 2021
Ref
18043
Function
Administrative
Hours
Full Time
Summary

The Records Clerk creates, receives, processes, maintains, retrieves, and retires shipping (manifest) records.

Responsibilities
  • Receive and distribute paper shipping records, electronic data files, and electronic data uploads.
  • Record information in logs and in automated tracking systems or other electronic information or record keeping systems concerning files (e.g., add, delete, update, modify, and correct tracking records. Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.).
  • Research information systems and find aids to identify and locate files.
  • Identify, organize, describe, and label record materials as necessary.
  • Interfile documents into files, refile sections, create new file sections physically and on the electronic system, label files and attach bar code labels to them, scan documents, and create electronic file folders.
  • Retrieve files and process them for delivery to requestors.
  • Maintain files, including the removal of duplicate copies of records, the preparation of substitute closure forms when missing, the replacement of worn or improperly labeled folders, and the redistribution of files on the shelves, etc.
  • Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.
  • Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic format.
  • Other duties as assigned

Qualifications
  • High school diploma or GED is required
  • 6+ months of on-the-job experience using a computer terminal, a scanner, and electronic document management tools and software
  • Must possess a valid driver's license
  • Background check is required

Knowledge, Skills and Abilities
  • EPA Records Clerk experience desired, but not required.
  • Knowledge of filing procedures and techniques.
  • Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations.
  • A firm grasp of knowledge of numerical, alphabetical, and chronological sequencing.
  • Ability to type proficiently.
  • Ability to work individually in teams and interact tactfully with government staff.
  • Ability to read, write, and speak English and understand and follow procedures.
  • Demonstrated ability to deal simultaneously and calmly with several crises to determine the relative importance of each.
  • Demonstrated ability to recognize important users of the service and to accord to them priority attention.
  • Demonstrated ability to discern the true nature of problems from imprecise descriptions and to refer problems to the proper individuals for resolution.

#Chenega IT Enterprise Services, LLC

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