The American Prospect seeks a part-time Administrative Coordinator  

One to two days or approximately 10 hours a week at $25/hour.

Work must be completed at Prospect headquarters on Franklin Square in Washington, D.C., with occasional visits to local post offices and FedEx/UPS outlets. 

Responsibilities

Mailroom Operations

• Process all incoming and outgoing mail, ensuring proper labeling and delivery
• Maintain logs for incoming mail from vendors, customers, agencies and donors
• Act as the liaison with all mail support service vendors
• Handle requests for mailing and shipping from staff, aiding in customer service fulfillment for magazine orders
• Research and follow-up with staff regarding tracking mail and/or packages

Book Trafficker

• Open, sort and add to the library all incoming books
• Maintain logs for incoming books, reporting weekly 
• Manage disbursement of books via mail, or via quarterly donations to charity

Inventory Management 

• Receive bimonthly magazine shipment and stock morgue with back issues
• Handle fulfillment on certain merchandise including back issues
• Maintain mailroom and other office supplies

Other responsibilities may be as assigned, and include but are not limited to support for events and meetings; telephone and email customer service; and serving as a liaison with the office lessor. Additional hours may be required at times with adequate notice. This job is a union position and accrues benefits in accordance with the 2020 collective bargaining agreement.  

Required Skills

• Proficiency in English with strong communication skills
• Excellent administrative, organizational, and problem-solving skills
• Experience with shipping and receiving processes, including metering mail, in an office environment or related field
• Familiarity with the Chrome browser, Gmail and Google Workspace
• Ability to work without direct supervision
• Capable of troubleshooting operations issues
• Ability to adequately perform such functions as lifting, bending and moving, including the ability to lift, carry, push or pull up to 50 pounds
• High school diploma or equivalent; some college preferred but not required

Please apply for this position by Monday, September 20.