Administrative Coordinator, Part Time

Washington D.C.
$25 per hour up to 10 hours per week
Aug 26, 2021
Sep 20, 2021
Career Level
Entry Level
Part Time

The American Prospect seeks a part-time Administrative Coordinator  

One to two days or approximately 10 hours a week at $25/hour.

Work must be completed at Prospect headquarters on Franklin Square in Washington, D.C., with occasional visits to local post offices and FedEx/UPS outlets. 


Mailroom Operations

  • Process all incoming and outgoing mail, ensuring proper labeling and delivery
  • Maintain logs for incoming mail from vendors, customers, agencies and donors
  • Act as the liaison with all mail support service vendors
  • Handle requests for mailing and shipping from staff, aiding in customer service fulfillment for magazine orders
  • Research and follow-up with staff regarding tracking mail and/or packages

Book Trafficker

  • Open, sort and add to the library all incoming books
  • Maintain logs for incoming books, reporting weekly 
  • Manage disbursement of books via mail, or via quarterly donations to charity

Inventory Management 

  • Receive bimonthly magazine shipment and stock morgue with back issues
  • Handle fulfillment on certain merchandise including back issues
  • Maintain mailroom and other office supplies

Other responsibilities may be as assigned, and include but are not limited to support for events and meetings; telephone and email customer service; and serving as a liaison with the office lessor. Additional hours may be required at times with adequate notice. This job is a union position and accrues benefits in accordance with the 2020 collective bargaining agreement.  

Required Skills

  • Proficiency in English with strong communication skills
  • Excellent administrative, organizational, and problem-solving skills
  • Experience with shipping and receiving processes, including metering mail, in an office environment or related field
  • Familiarity with the Chrome browser, Gmail and Google Workspace
  • Ability to work without direct supervision
  • Capable of troubleshooting operations issues
  • Ability to adequately perform such functions as lifting, bending and moving, including the ability to lift, carry, push or pull up to 50 pounds
  • High school diploma or equivalent; some college preferred but not required

Please apply for this position by Monday, September 20.  


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