Administrative Assistant - Contracts & Insurance

Employer
Dewberry
Location
Fairfax, Virginia
Posted
Aug 24, 2021
Closes
Sep 25, 2021
Ref
9078
Function
Administrative
Industry
Insurance
Hours
Full Time
We have an immediately available job opening for a Administrative Assistant - Contracts & Insurance in our corporate offices in Fairfax, Virginia. This position supports contracting activities for the Dewberry's various practice areas, with a primary focus on certificate of insurance management and compliance. Involves contract and subcontract management of certificates of insurance for all contract types, including commercial, alternative project delivery, construction, and public sector, contracts. Obtains compliant certificates of insurance interacting with Dewberry's Contracts, Accounting and Procurement staff and Dewberry's insurance broker. Supports other contract-related and administrative functions as assigned.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

  • Handles certificate of insurance communications and delivery between Dewberry and the insurance broker for requesting certificates of insurance for all projects. Reviews contract insurance terms and conditions and coordinates with Contracts, Accounting or Legal, as appropriate.
  • Assists with the annual renewal process for certificates of insurance and distribution to the project managers for seamless coordination, continuation of project services, and receipt of payments.
  • Assists with reviews of contractual documents and terms including non-disclosure agreements, and teaming agreements.
  • Support Dewberry contractual reporting for state, local and federal clients.
  • Reviews final contract documents for consistency with negotiated terms.
  • Other contract support functions as needed;
  • Develops and maintains strong positive relationships with internal and external clients.
  • Works with Contracts group, project managers, Dewberry's insurance broker, and Dewberry's teaming partners.
  • Work is supervised for 50-70% of the time.
  • This position has no supervisory responsibilities.


Required Skills & Required Experience

  • Bachelor's degree or Associates degree in Business Administration or equivalent from an accredited college or university, considered a plus
  • 2-3 years professional experience in handling of certificate of insurance;
  • Relevant experience in government and/or commercial contracts is preferred
  • Knowledge of FAR & DFARS for federal government contracting helpful
  • Excellent organizational and time management skills
  • Strong oral and written communication skills
  • Must be able to build strong relationships with internal and external clients
  • Possess excellent business acumen
  • Strong intermediate or higher-level skills working in Word, Excel, Adobe Acrobat, and electronic databases
  • Eligibility for a federal government clearance

At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.