Grants & Finance Administrator (PRN | As Needed)

Silver Spring, Maryland-Silver Spring
Aug 21, 2021
Sep 29, 2021
Administrative, Nurse
Full Time
The Grants & Finance Administrator will be responsible to assist a Lead Financial Coordinator in the management of financial and compliance risk related to sponsored programs. Will serve as a liaison between the Sr Grants & Finance Administrator and the central research administration staff within Office of Grants and Contracts and Research Finance, the Grants & Finance Administrator will work directly with the Lead Financial Coordinator to assist with the development of budgets, submission of Grant applications, provide financial status updates, approve purchases, and give general assistance pertaining to the financial upkeep of all of a research Center awards. In addition, s/he will be expected to collaborate with various offices within the Children's Research Institute to perform various tasks required to properly maintain the grants and contracts within his/her portfolio.


Minimum Education
Bachelor's Degree - A combination of years of experience and/or college in lieu of BS degree. (Required)
Business Administration, Hospital Administration, Public Administration or other related field preferred. (Preferred)

Minimum Work Experience
1 year - Progressive related experience. Experience in Business, Grants management or related, preferred. (Required)

Required Skills/Knowledge
Ability to identify problems and find creative, effective solutions. Demonstrate aptitude for quantitative analysis. Excellent verbal and written communication skills. Ability to handle multiple tasks, meet deadlines and handle confidential materials. Proficiency with personal computer and related software. Solid management and organizational skills. Excellent judgment. Ability to work with limited supervision. Experienced with department budget and personnel communication.

Functional Accountabilities

Monthly Monitoring and Audit Support
1. Process charges, determine the allowability and allocability of charges, verifies availability of funds and obtains proper authorizations in an accurate and timely manner. (i.e. subrecipient, animal, lab charges, pharmacy cost, equipment).
2. Review payroll distributions and ensure they are correct for staff allocated to cost centers on a bi-weekly basis, process PDR's timely fashion.
3. Provide backup support during annual OMB-133 audit.
4. Monitor monthly expenditures to ensure the award is being performed in a timely manner and will not have a deficit.
5. Assist in fiscal year end closeout process for grant funding.
6. Review information systems and official spreadsheets of record (such as SPINS, RAS, Dimensions, and Master Cost Center List) as needed to fulfill requests; assist with the creation and dissemination of accurate and timely reports to promote effective grants/contracts management.

Administrative Support
1. Help develop financial reports for PI, Sr. Financial Coordinator and special projects as needed.
2. Help produce reports for projects as needed.
3. Act as liaison between Grants Management Specialists and Research Accountants and the Principal Investigators.
4. Work with Research Accountants to ensure invoices and FSRs are correct and timely.

Sponsor/Funding Agency Report
1. Work with principal investigator to complete interim progress and/or administrative report requirements for the sponsor/funding agency, include requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.
2. Provide technical assistance to principal investigator and staff to complete the proposal for submission to the funding agency include the following tasks but not limited to: determine eligibility; interpret funding opportunity announcement (FOA) guidelines and requirements; collect pre-award compliance forms, develop detailed line-item budget; contact external sites as needed to collect subcontract documents and information (such as letter of intent, detailed budget, budget justification, etc.); complete administrative documents and data fields for each application; convert documents to PDF, attach/upload required documents use the appropriate application format and follow proposal instructions.
3. Ensure application is in compliance with award terms and conditions, and applicable federal and state regulations; ensure the entire application is both accurate and complete without errors before submission.
4. Ensure budget expenses are allowable, allocable and reasonable for specific project and proposal, when developing detailed line-item budget.
5. Initiate the pre-application meeting with principal investigator to discuss FOA and create a proposal-specific timeline for the principal investigator and his/her designate.
6. Forward electronic or paper applications to Grants and Contracts Specialist for review and approval for submission on behalf of principal investigator; for paper proposals, finalize, assemble, make copies, prepare and mail application for submission.

Sponsored Programs Management
1. Assist investigators by answering questions regarding their award(s) and the grants management process; discuss strategies with investigators for continuous funding for their research and managing current awards.
2. Review payroll distributions to ensure center personnel is paid according with their effort; complete Payroll distribution reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance.
3. Review and approve all financial requests for compliance with administrative and financial requirements per the OMB circulars, include but not limited to purchase requests and personnel changes, escalate to higher authorities when necessary.
4. Prepare documents for cost transfers and personnel redistributions.
5. Manage all funding including federal, nonfederal, and operational in each investigator's portfolio to assist in the strategic decision making process.
6. Assist in fiscal year end closeout process for grant funding.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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