COORDINATOR OF SPECIAL EVENTS AND ALUMNI OUTREACH

Employer
University of California Office of the President
Location
Washington D.C.
Posted
Aug 20, 2021
Closes
Sep 24, 2021
Industry
Education
Hours
Full Time

COORDINATOR OF SPECIAL EVENTS AND ALUMNI OUTREACH

Location: Washington D C

Job ID: 21828

Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: https://jobs.ucop.edu/

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. https://www.ucop.edu/about

DEPARTMENT OVERVIEW

The UCDC system-wide academic program brings students from all nine undergraduate UC campuses for a quarter or a semester to intern and take courses in Washington, DC. Approximately 275 students reside in the building at any one time.

POSITION SUMMARY

Under the supervision of the Executive Director and in coordination with other staff, the Coordinator of Special Events and Alumni Outreach will manage UCDC events and outreach to the local UC alumni community. Major events include networking nights and dinners for UCDC students and alumni, as well as special events just for UCDC students. The Coordinator will maintain mailing lists of alumni and match alumni mentors with UCDC students each term. The Coordinator will maintain UCDC's event calendar; interact with internal and external constituencies; edit all printed materials; secure vendors for events; and manage event execution.

This position is located in Washington, D.C.

Responsibilities

45%

Special Projects: Manage major events, including annual all-UC alumni event & reception, UC President's visit, Supreme Court Justices' talks, etc. Co-lead discussions assessing UCDC-wide programming. Maintain UCDC's master programming tracker. Schedule All Staff Meetings, Unit Meetings, Faculty Lunches, and Town Halls. Support UC Presidential Fellowships and other scholarships. Facilitate and track special invitations for students. Other special projects as assigned.

40%

Alumni Affairs: Represent UCDC to alumni community; take meetings and correspond with individual alums. Manage quarterly UCDC Networking Nights. Manage UCDC Mentorship Program. Liaise with UC Alumni Advisory Board (UCAAB). Liaise with DC-based chapters of campus alumni associations (Reserve space and submit work orders & IT tickets for alumni meetings and events at UCDC). Maintain Alumni Database (Google Sheet) and MailChimp lists (Alumni Events & Newsletter). Meet with campus alumni affairs and development officials.

15%

Administrative Support: Maintain Executive Director's meetings and appointments calendar. Conduct research for the Executive Director Draft, edit, synthesize, and deliver the Executive Director's memos and communications Update ucdc.edu (executive director, governance, and alumni pages)

Required Qualifications

• Excellent written communication skills for preparing and/or editing various documents and reports, including excellent spelling, grammar, and punctuation.

• Excellent interpersonal communication skills with the ability to diffuse charged situations, treat people respectfully, and communicate clearly and succinctly.

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

• Substantial administrative experience, including with purchasing, meeting preparation, calendaring, and special event planning.

• Ability to follow policies and exercise good judgment, tact, and diplomacy in handling sensitive and confidential information.

• Experience supporting fundraising efforts.

Preferred Qualifications

• Experience working in a university or non-profit environment.

• Ability to research, interpret, and apply a variety of policies and procedures.

Education

• Bachelor's degree or equivalent combination of education and work experience.

SPECIAL CONDITIONS

SALARY AND BENEFITS

Salary: $57,000 - $60,000 commensurate with experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/benefits-of-belonging.html

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is August 16, 2021. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. https://www.ucop.edu/local-human-resources/manager-resources/hiring-process/background-checks.html

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. https://www.ucop.edu/safety-and-loss-prevention/environmental/program-resources/uc-smoke-free/uc-smoke-tobacco-free.html

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: https://www.ucop.edu/accessibility/index.html or email the Human Resource Department at: mailto:epost@ucop.edu.

To apply, visit https://apptrkr.com/2449555

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