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Chief Program Operations Officer

Employer
ExecuNet
Location
Washington, DC
Closing date
Aug 8, 2021

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Industry
Other
Function
Executive, Program Manager, Chief
Hours
Full Time
Career Level
Experienced (Non-Manager)
You will lead and help to grow a multi-department team responsible for designing and implementing agile systems of the highest integrity to solicit, award, and provide end-to-end oversight and fiscal stewardship of COMPANY 's rich and robust program portfolio. You will - build upon our track record of success as you optimize functional alignment and coherency across division responsibilities, as well as at the intersections of functions within the broader Programmatic Unit and other COMPANY business units. You will also ensure that the research findings and outcomes generated through COMPANY-funded projects are rigorously reviewed prior to the posting of final research reports. You will serve as an ambassador with external stakeholders in the research community, sharing the organization 's mission and building relationships that encourage participation from a wide spectrum of institutions and promote COMPANY 's patient-centered study designs across the health research enterprise.Keen attention to and leadership for future-oriented, efficient, and synergistic processes and workflows will also be critical to this role. Instilling a culture of clear, collaborative, inclusive, and transparent leadership and management practices across departments, including the development and maintenance of clearly defined positions with career growth opportunities for staff at all levels such that employees thrive and are empowered to excel in achieving COMPANY 's mission, will be central to this role. Responsibilities Leadership and Strategy Lead the development and implementation of funding operations strategy and systems integration to advance COMPANY 's programmatic goals and create multi-year strategic objectives that align with COMPANY 's broader strategic plan and priorities.Deploy a future-directed approach to department and staff development to assure COMPANY 's readiness and functional capacities to drive toward anticipated commitment plans and trends in health and health research priorities.Lead the identification, development, and implementation of COMPANY funding policies to ensure systematic oversight and implementation of organizational mandates for the funded-award portfolio, including the development and maintenance of clear and up-to-date procedures relating to Program Operations responsibilities.Lead or co-lead collaborations with other units and divisions to increase awareness of and interest among COMPANY stakeholders to participate in COMPANY-funded activities as awardees, sub-awardees, merit and peer reviewers, partners, etc. through the development and dissemination of clear, consistent, and accessible communication strategies and informational resources to support the success of both new and experienced applicants and awardees.Provide expert guidance and counsel to COMPANY leadership and to all cross-functional interactions with Programs, Office of the Executive Director, and Operations to ensure the successful execution of all Program Operations activities.Division Oversight and Management Supervise a highly effective, multi-disciplinary team responsible for all pre-and post-award research administration and contract management functions from project solicitation to the public posting of research findings. Domains of expertise covered include funding opportunity development and solicitation; application intake and merit review; contract negotiation and execution; award oversight and closeout; funding policy development and compliance; peer review of final research outcomes; and award systems management.Oversee the end-to-end management of and stewardship for the processes to support an expanding and diversifying programmatic portfolio, which includes over 600 active awards encompassing many distinct study and project designs. Work in concert with leadership from across COMPANY to innovate and create agile adaptations across the award lifecycle, including with respect to COMPANY funding approaches, to meet the new commitment plan and address emerging research priorities.Identify strategies to proactively assess and improve process efficiencies across departments in meeting funding goals, setting and achieving performance targets, and integrating functional alignments internal and external to Program Operations to support COMPANY 's commitment to be a learning organization.Develop and sustain a culture that promotes team and individual staff development, collaboration, transparency, and inclusive workflows to promote synergies across processes and expertise domains and to ensure an environment where staff thrive and develop in support of COMPANY 's mission.Provide appropriate oversight and direction for all administrative operations conducted within the division 's departments, eg, procurement actions, personnel management, budget development. Ensure consistent implementation and management of staff compliance with COMPANY organizational policies, practices, and training expectations.Visibility in Sector Build and maintain strategic relationships with nonprofit health research funders, leading experts, and other stakeholders.Represent COMPANY at relevant sector events, including those with the research communities, and promote our unique approach to active portfolio management and public funding stewardship.Required Skills Mission-driven. You are flexible and confident working through ambiguity while maintaining a focus on organizational priorities and values. You manage complex challenges and shifting priorities through the lens of the overarching COMPANY mission, adjusting specific approaches or reprioritizing needs as appropriate.Strategic leader. You are a facilitator and team builder focused on advancing short- and long-term goals using existing processes or innovating new approaches as needed. You have experience coaching, mentoring, and developing staff at all professional levels while bringing internal and external groups together to advance common goals.Results-oriented. You discern the larger picture of day-to-day issues and connect them to the overarching goals. You are proactive, anticipating needs, identifying trends, interpreting priorities, and planning timely action based on your expert and professional judgment.Inclusive. You are committed to diversity, equity, and inclusion principles in all aspects of how you lead and manage teams or groups within or external to the organization. This commitment includes explicit attention to these imperatives in the design and assessment of business processes or internal workflows, as well as how you conduct and achieve direct responsibilities.Collaborative. You partner, communicate, listen, and coordinate effectively with colleagues at every level of the organization. You promote transparency and share information, work collegially, solicit others ' perspectives and expertise, and share and give credit to others.Required Experience Understanding of scientific review and research program management principles and best practices. Advanced degree in relevant field preferred.Minimum 12-15 years of experience in research administration or oversight of research activities and a strong understanding of funding operations and the connection of these operations to achieving research program goals.Proven leadership in one or more areas of research administration, research portfolio or project management, or research systems development and implementation, preferably in a health research and/or non-profit funding environment.Substantial experience managing large teams and experience integrating multiple teams across different disciplines and functional responsibilities into a cohesive and coordinated effort to achieving organizational goals.At least ten years of demonstrated leadership and management experience in effectively managing staff and leading teams in a collaborative, inclusive environment that promotes employee growth and integration of specific functions with others internal and external to the team.Demonstrated judgment and professionalism exemplified by clear illustrations of ability to work with individuals at all levels and across domains of expertise and responsibility.Excellent analytical and organizational skills with an attention to detail and proven ability to adapt to shifts in priorities while maintaining focus on long-term objectives.

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