Administrative Assistant

Employer
USAJobs
Location
Rockville, Maryland
Posted
Jul 30, 2021
Closes
Aug 05, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

These positions are located in Rockville, Maryland; near the intersection of Rockville Pike and Marinelli Road next to the White Flint Metro Station on the Red Line.
  • Expenses associated with interview and/or relocation will not be paid.
  • This position does not require travel.
  • This is a Bargaining Unit position.
  • The Selectee will not be subject to Office of the Government Ethics Confidential Financial Disclosure reporting requirements.
  • The supervisor will vary based on the organization.

Learn more about this agency

Responsibilities

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will perform a wide range of administrative and secretarial functions in order to support the operations of your office. Such duties include but are not limited to: Typing, proofreading, and editing a variety of technical, scientific, and other government documents and official correspondence in accordance with standards, guidelines, and agency procedures. Reviewing incoming correspondence, announcements, and other mail. Utilizing a variety of software programs (e.g., MS Word, MS Excel, MS Access, Outlook, SharePoint, etc.) in performing assigned work. Maintaining automated tracking or ticket systems for proper handling of controlled correspondence and action items. Answering telephone calls from a variety of customers and greeting visitors. Managing and maintaining supervisors' calendars and scheduling meetings and events. Coordinating work assignments and office coverage with other administrative staff to ensure mission accomplishment and to support a collaborative work environment. Making travel arrangements, preparing travel authorizations and vouchers, within prescribed timeframes. Preparing electronic time and attendance records. Completing other duties as assigned.

Travel Required

Not required

Supervisory status
No

Promotion Potential
07

Requirements

Conditions of Employment

  • Background investigation leading to a clearance is required for new hires.
  • U.S. Citizenship Required
  • These are Drug Testing positions.
  • Pre-employment Drug Test Required.


You must answer ALL job specific vacancy questions for this announcement. Incomplete applications will not be considered.

All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.

Qualifications

In order to qualify for this position, you must have at least 3 years of progressively responsible experience, beyond high school, performing a wide range of administrative and secretarial functions such as preparing correspondence, scheduling appointments, arranging travel, etc., one year which must be equivalent to the GS/GG-6 grade level in the Federal service.

The ideal candidate should be able to demonstrate the following: Knowledge of proper grammar, spelling, punctuation, and correspondence procedures; ability to work efficiently in handling multiple assignments; ability to deal tactfully with various levels of personnel; ability to work within a team environment or as a lead administrative assistant; and proficiency in the use of Microsoft Word, Outlook and appointment calendar. A description of how you possess these skills as well as how you meet the qualifications desired should be addressed in your resume.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

Education

There are no educational requirements for this position.

Additional information

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit: http://www.fedshirevets.gov

The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process by e-mailing Disability.Resource@nrc.gov. Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.

Selectees will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be reviewed to determine if you meet the job requirements. Your application will be rated based on your responses to vacancy questions and information provided in your resume to determine your level of knowledge, skill, and ability related to the job requirements. If you are among the best qualified for this position and are within reach for consideration, your application will be referred to the selecting official.

All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.

To preview questions please click here .

Background checks and security clearance

Security clearance
L Access Authorization

Drug test required
Yes

Required Documents

List of required supplemental documents:

If you are a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.

If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2) and want to be considered under our merit promotion procedures, you MUST submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. Do not submit award SF-50's. SF-50 forms must be received prior to the closing date of the announcement to receive consideration.

If you are a Veteran claiming 5-point Veterans' Preference, you MUST submit a copy of your DD-214 (Member 4 Copy), Certificate of Release or Discharge from Active Duty, or other proof of eligibility. If you are a Veteran claiming 10-point Veterans' Preference, you must submit a SF-15, Application for 10-point Veterans' Preference, plus the proof required by that form. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/. Veteran's preference documentation MUST be received prior to the closing date in order to receive preference.

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority applying for consideration under a comparable NRC non-competitive appointing authority MUST provide supporting documentation of eligibility prior to the closing date to receive consideration.

All supplemental documents will be collected electronically and MUST be submitted before the closing date of this vacancy announcement.

You have three choices for submitting your supplemental documents:
1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or
3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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