Secretary (Office Automation), NB-0318-IV

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 30, 2021
Closes
Aug 07, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

As the Secretary to the Deputy Comptroller (DC) for Large Bank Supervision, you will serve as an administrative support staff member and assist the DC with the operation and coordination of all administrative and office functions.

Large Bank Supervision

Washington, DC

This vacancy was amended to extend the closing date to August 10, 2021.

Learn more about this agency

Responsibilities

As the Secretary to the DC for the Large Bank Supervision, you will:
  • Maintain and exercise administrative control over an executive's calendar. Schedule appointments, meetings conferences and briefings using independent judgment and knowledge of the executive's goals, objectives and priorities.
  • Screen all calls, receive visitors, and coordinate extensive travel arrangements within the U.S. and abroad. Maintain tracking systems to plan, organize work, and provide follow-through for effective and efficient office management.
  • Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes as needed, and fostering a spirit of interdependent interaction through teamwork and mutual support.
  • Through communication and interpersonal relationships provide feedback on policies, programs, and projects to executive and staff members.
  • Compose correspondence of a general administrative nature for personal and executive's signature. Finalize a variety of narrative and statistical reports, letters, and memorandums.


Travel Required

Occasional travel - To attend conferences and/or training.

Supervisory status
No

Promotion Potential
04

Requirements

Conditions of Employment


  • Complete a one-year probationary period (unless already completed).
  • Complete a background investigation (unless already completed)
  • Travel occasionally to attend conference and/or training.
  • Obtain and use a Government-issued charge card for business-related travel.
  • Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.


Qualifications

You must meet the following requirements within 30 calendar days after the closing date of this announcement:

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-III band level in the Federal service. Examples of specialized experience for this position include:
  • Providing office management and support services to senior executives such as planning, organizing and managing administrative functions (e.g., preparing
    correspondence, documents and reports, scheduling meetings and coordinating travel).

OR

You may substitute education for specialized experience as follows: You must have one (1) full year of graduate education meets the requirements where it is directly related to the work of the position. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirements.

OR

You may qualify by a combination of experience and education. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

AND

Typing proficiency of at least 40 words per minute.

The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure any credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

Education

Please see Qualifications section for education.

Additional information

  • Salary range includes 22.26% geographical pay.
  • If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes. We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official.
  • We may select from this announcement or any other source to fill one or more positions.
  • Click all links in this vacancy announcement to view additional information and instructions.
  • Must be a U.S. citizen or U.S. national.
  • Please refer to "Conditions of Employment."
  • Click "Print" to review the entire announcement before applying.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating:

Your application will be evaluated in the following areas:
  • Administrative Management
  • Administrative Policies and Procedures
  • Program Management
  • Oral Communication
  • Written Communication

Your application will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Current OCC employees must have a performance rating of at least Level 3 overall and for all critical performance elements to be eligible for promotion.

Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus employee eligible for the Career Transition Assistance Plan (CTAP) , you must be rated as well-qualified to receive special selection priority. "Well-qualified" means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must receive a score of 85 or higher.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

A complete application includes: 1) A resume, 2) vacancy question responses, and 3) submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible). Please ensure that all bank, financial, and other confidential or sensitive information is removed/redacted from each document.

RESUME: All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive any credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please review Resume Tips .

CAREER TRANSITION ASSISTANCE PLAN (CTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP for eligibility and a detailed list of required documents.

VETERANS' PREFERENCE DOCUMENTATION: If you are a former OTS employee serving under a permanent Schedule A 213.3105(d)(1) appointment at the OCC and you are a veteran, you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing actual or expected dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15 , along with required documentation listed on the back of the SF-15 form.

OPTIONAL DOCUMENTS : In addition, you may submit the following:
- Cover letter
- Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs