Grants Management Specialist, GS-1109-13 NF

Alexandria, Virginia
Jul 30, 2021
Aug 03, 2021
Full Time


This position is in the Office of Budget, Finance, and Award Management (BFA), Division of Grants and Agreements (DGA). The incumbent is a senior specialist responsible for planning, advising upon, and managing a series of grants and other agreements in support of complex research, facilities and education projects or other activities involving large dollar amounts or unusual situations.

Learn more about this agency


•Serves as Senior Agreement Specialist responsible for pre-award and post-award functions involving specialized agreements of significant importance to the National Science Foundation (NSF).

•Serves as senior grants advisor and technical expert to Program Officers in award planning.

•Advises and assists NSF Program Officers in selecting the most effective methods of generating proposals and methods, techniques and instruments for implementing widely differing types of proposed projects and related activities, including, but not limited to cooperative agreements, grants, interagency agreements, and Memoranda of Understanding.

•Performs complex grants management responsibilities which include: awarding and administering grants, cooperative agreements, or other related instruments; designing, developing, implementing, and interpreting grants/assistance management policies, procedures, and practices; providing training, technical assistance, oversight, ethics advice, expertise, and consultation to Program Officers, review panels, applicants, recipients (awardee), and subrecipients (sub-awardee) as needed.

•Provides authoritative advice and assistance to program management in formulating, drafting, reviewing, and finalizing program solicitations, announcements, brochures, and other proposal generating mechanisms for mid-scale research infrastructure programs, and corresponds with management plans.

•Provides authoritative advice and assistance to the following disciplines: (i) development of program goals and objectives, and their linkage to information necessary to evaluate proposals and the corresponding evaluation factors; (ii) application of NSF's award, finance and budget policy; and (iii) application of NSF oversight programs in research infrastructure and other disciplines.

•Serves as the chief negotiator, the employee establishes the agency's negotiation strategy, drafts complex award instruments, conducts negotiations with the recommended awardee, and finalizes and awards agreements.

•Develops analyses of business and management aspects of the award evaluation and selection process.

•Manages the review of the business aspects of mid-scale research infrastructure activities to ensure that administrative, financial and management concerns are addressed.

  • Grants Management
  • Award Administration
  • Project Management
  • Analytical Skills
  • Communication

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Background investigation.
  • Selective Service registration required for male applicants, unless exempt.
  • US citizenship.

It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This position is in the bargaining unit.


To qualify at the GS-13 level, you must have one year of specialized experience equivalent to the GS-12 level in Federal service. Examples of specialized experience include: providing research administration and business assistance to a variety of awardees; determining financial conditions and adequacy of accounting systems of organizations recommended for funding; assisting awardees in implementing adequate financial, accounting, and compliance systems for the Federal awards; and reviewing, analyzing, and resolving audit findings.


Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.

Additional information

Relocation Expenses will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide .

This announcement may be used to fill like positions in other organizations within the National Science Foundation.

The Selected Candidate(s) may be subject to a background investigation.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Ratings will be assigned based on your responses to the occupational questionnaire. In some cases, additional assessment processes may be used.

Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

In the merit promotion selection process, formal performance appraisals may be considered if voluntarily submitted by the applicant.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
High Risk (HR)

Trust determination process

Required Documents

If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status. All applicants are required to provide a resume, in any format they choose. Cover letters are optional.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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