Receptionist
- Employer
- Sparks Group
- Location
- Rockville, MD
- Closing date
- Aug 1, 2021
View more
- Industry
- Other
- Function
- Administrative, Other
- Hours
- Full Time
Job Details
Sparks Group has partnered with an organization that provides management, legal, financial, human resources, information technology, business development, transactional, investment, licensing, and other services to the group of companies. (The group of companies is dedicated to the discovery, development and commercialization of treatments for patients in the fields of oncology, metabolic, neurometabolic and neurodegenerative diseases; biological agents that meet the challenges of cancer; and therapies for major sight-threatening diseases.)
Overall Responsibilities:
The Receptionist performs daily front-desk administrative functions, such as answering the phone, directing callers, distributing incoming mail, maintaining conference room schedules, and ordering office supplies; serves visitors by greeting/directing them appropriately, and notifying company personnel of visitor arrival; provides assistance to Executive Management, as directed; from time-to-time may provide administrative support to other departments and back-up to the executive assistant, as requested.
Job Functions:
- Screens and directs incoming calls to appropriate staff members, including calls from medical professionals regarding commercial drugs. Places calls for executive management, as directed.
- Sorts and distributes mail. Opens, date stamps and gives all invoices to Accounts Payable. Affixes postage to out-going mail. Collects FedEx envelopes and arranges for drop off.
- Maintains conference room schedules, out-of-office calendar, phone list, and Reception Guide.
- Assists Executive Management with arrival/departure activities, and coffee/food service throughout the day, as requested. Prepares bi-weekly spreadsheet of luncheon expenditures.
- Prepares Visitor badges for on-site Security. Welcomes visitors/guests and provides escort to meeting room. Notifies personnel of arrival. Assists with coffee/food service for Executive Management guests.
- Provides administrative support (scanning, copying, faxing, filing and mailings) for various departments, as needed. Assists Executive Assistant, as requested. May research articles/newsletters for Executive Management and distribute, as directed. Orders office supplies, as necessary.
- Follows safety directives for fire and medical emergencies.
Skills/Experience Requirements:
- 2-5 years of front desk/receptionist experience. Experience as an administrative assistant, preferred.
- Excellent verbal and communication skills; professional demeanor with employees, visitors/guests, and vendors.
- Proficiency with Microsoft Office Suite.
- Ability to work effectively with various levels of internal/external customers.
- Team-centered approach to accomplishing tasks.
Educational Requirements:
- High school diploma, or equivalent.
Other:
The onsite work schedule is Monday-Friday, 8:30 AM to 5:30 PM, with one hour for lunch.
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Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!
Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
Company
Bringing the Best People and the Best Companies Together Since 1970.
Sparks Group (formerly SPARKS, Sparks IT Solutions, and Sparks Personnel) is the Washington DC Area's leading temporary staffing and full-time recruiting services provider. Whether you are seeking your next opportunity or looking to add talent, Sparks Group is the ideal partner for you! Each of our four divisions (Sparks Office, Sparks Accounting & Finance, Sparks IT, and Sparks Creative) specializes in placing professionals in temporary/contract, temporary-to-full-time, and full-time roles across a diverse array of staffing categories, positions and levels including: office/administrative, customer service, human resources and talent acquisition, legal support, government and cleared personnel, mortgage/banking, accounting and finance, contracts and procurement, information technology and creative/marketing.
Sparks Group brings over four decades of experience placing professionals in challenging and rewarding positions at many of the area’s most prestigious organizations. Our primary focus is presenting opportunities that match each candidate’s skill-sets, experience levels, career objectives, and growth needs. Sparks Group has regularly ranked as one of the top US staffing and recruiting firms having been named to Inavero’s Best of Staffing Lists® for Client and Employee Satisfaction (2012-2017). Additionally, Sparks Group is proud to have been recently selected for other awards Staffing Industry Analysts’ 2017 Best Staffing Firms to Work For, Washington Business Journal Best Places to Work (2017), the Washington Post’s Top Workplaces® List (2017, 2014), Forbes® Best Professional Recruiting Firms (2017), and the National Capital Business Ethics Award.
- Website
- http://www.sparksgroupinc.com/
- Telephone
- 3012792300
- Location
-
700 King Farm Blvd.
Suite 100
Rockville
MD
20850-5736
US
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