Finance Operations Manager

Employer
AARP
Location
Washington, DC
Posted
Sep 25, 2021
Closes
Oct 14, 2021
Ref
12461359
Industry
Nonprofit
Hours
Full Time
Business Unit Description

AARP is a nonprofit, nonpartisan organization, with a membership of nearly 38 million that helps people turn their goals and dreams into 'Real Possibilities' by changing the way America defines aging. With staffed offices in all 50 states, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands, AARP works to strengthen communities and promote the issues that matter most to families such as healthcare security, financial security and personal fulfillment. AARP also advocates for individuals in the marketplace by selecting products and services of high quality and value to carry the AARP name. As a trusted source for news and information, AARP produces the world's largest circulation magazine, AARP The Magazine and AARP Bulletin.

AARP Foundation is AARP's 501 c3 charitable affiliate. We are a public charity with revenue from federal agencies, corporations, foundations and individuals. AARP Foundation's vision is a country free of poverty where no older person feels vulnerable. Staff are located in Washington DC and throughout the US.

Every year, AARP Foundation helps millions of struggling older adults 50 and over win back opportunity by being a force for change on the most serious issues they face each day. Through the Foundation's many groundbreaking and innovative programs and services, we create and advance effective solutions to meet their basic needs for nutritious food, safe and affordable housing, adequate income and much-needed personal connections.

Summary

Responsible for the day to day implementation of the Foundation's annual budgeting and quarterly forecasting processes. Provide financial planning advice and analytics to the VP Finance, Grants, Operations, FDN-Finance & Operations and Foundation leadership. Ensure development and implementation of quarterly forecasts and annual operating budgets and multi-year financial plans. Provide financial and business consulting and technical services, training and guidance to Foundation staff on forecasting and budgeting best practices. Develop models and analytics for forecasting fundraising returns and other key drivers of AARP Foundation business and success. Lead training and debrief sessions to monitor the process and foster a culture of continuous improvement. Work with the VP Finance, Grants, Operations, FDN-Finance & Operations, manage the process for short, medium, and long term financial planning and development of financial models.
Responsibilities

Provide overall coordination for all Foundation business units regarding the annual budgeting and quarterly compensation and direct expense forecasting processes. Meet with SVPs and department leads to plan, develop and review multi-million dollar forecasts and budgets. Develop and maintain strong working relationships with AARP Foundation leadership team and expanded leadership team to ensure a thorough understanding of current and planned business activities and related issues. Identify and communicate current and potential issues (internal and external) that could impact business operational and financial planning. Maintain a particular focus on the forecasting process for grants to AARP, Litigation and other management units.

Responsible for the accurate and timely compilation of the Foundation Budget or Forecast Summary Report at the completion of each budgeting/forecasting cycle - for review and initial approval of the VP Finance, Grants, Operations, FDN-Finance & Operations.

Provide reports and analytical documents on various topics for Board and Executive audiences with a special focus on reports showing Foundation expenses by funding source, variance analysis, short and long term fundraising projections and ratios analysis.

Maintain grant accounting records and lists in collaboration with grants management and works with grant managers to manage and close out grant budgets.

Serve as key contact for ongoing process improvement of AARP Foundation's Hyperion planning system, providing Foundation coding structures, approval workflows and other design elements to the process. Play a lead role in training other Foundation users on Hyperion and guiding department level data entry team on use of system. Will play a key role in roll out of new Enterprise Resource Planning system.

Coordinate with the Foundation Strategic Planning team to ensure synergy between operational and financial plans. Work with each business unit to develop and analyze financial plans to support AARP Foundation's business initiatives, including existing, new and/or expanded initiatives. Assure financial integration as appropriate with AARP IVS and Portfolio teams.

Advise the VP Finance, Grants, Operations, FDN-Finance & Operations on substantive Foundation and Association issues. Establish financial efficiencies through observation and communication as well as best practices in reporting and analysis. Establish metrics and develops new benchmark reporting.

Establish and manage key business relationships with management throughout the Foundation, AARP and with external customers. In particular, maintain close working relationships with AARP Accounting Services and Financial Planning.

Will represent the Foundation with AARP to ensure systems and processes meet the complex business needs of the Foundation.

Request and monitor the Foundation's chart of accounts, time codes, BUs, etc
Requirements
  • Completion of a Bachelor's degree in Accounting, Finance or related discipline, and a minimum of 5 years of progressively responsible experience required, including experience preparing large scale forecasts in enterprise accounting systems.
  • Combination of non-profit and for-profit experience preferred.
  • Experience with US Government Rules and Regulations highly desirable.
  • Ability to consistently make decisions through a combination of analysis, experience and judgment.
  • Demonstrated ability to negotiate solutions to budgetary challenges with business unit and Foundation leadership.
  • Excellent interpersonal and negotiation skills required. Adept at conveying complex financial concepts to non-financial management and staff.
  • Creativity and pro-active problem-solving approach essential.
  • Expert experience with Microsoft applications (Word, Excel, and PowerPoint) required.
  • Ability to create macros and perform V and H lookup within MS Excel
  • Experience with accounting software applications (Hyperion, PeopleSoft preferred).
Compensation and Benefits

AARP offers competitive benefits with a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition; tuition reimbursement; among others. Visit careers.aarp.org/benefits for more information.

As a result of the COVID pandemic, all interviews will be held virtually and all non-essential employees will continue to work remotely until further notice.
Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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