* Videos Videos * Duties Help Duties Summary The incumbent will act as the Program Analyst to the VISN 5 Deputy Network Director (DND). The VA Capitol Health Care Network (VISN 5) is one of twenty-one Veterans Integrated Service Networks (VISNs) within Veterans Health Administration (VHA). Learn more about this agency Responsibilities VISN 5 was established in October 1995, and serves veterans from economically and demographically diverse areas within four states (the entire state of Maryland, and portions of Virginia, West Virginia, and Pennsylvania) as well as the District of Columbia. VISN 5 is a system of three VA health care facilities and 18 community based outpatient clinics. The purpose of the position is to provide substantive staff to support to the VISN DND and the Executive staff. SUMMARY OF MAJOR DUTIES AND RESPONSIBILITIES: Admin * Administrative duties include personnel management, office planning, correspondence preparation and control, special projects, committee-related work including meeting minutes/agenda/follow-up, screening of incoming calls and visitors. * Work daily with program managers reporting to the VISN 5 DND. * Develop administrative office procedures and workflow processes. * Support the VISN 5 Deputy Network Director who serves as the VISN 5 Incident Commander. Special Projects/Data * Use multiple VISN SharePoint sites to add or retrieve information. * Collect and analyze data as requested by VISN leadership utilizing databases, spreadsheets, and programs. * Special projects or studies to analyze, evaluate, and provide recommendations. Issue Briefs * Review (and edit if needed) incoming facility-level Issue Briefs (IBs) and Heads Up Messages (HUMs), route for review and concurrence to multiple program areas and VISN 5 Senior Management Team members, initiate action for follow-up IB/HUM if appropriate, and send approved IB to VA Central Office using the IB Tracker Portal. Correspondence * Manage program correspondence ensuring documents for the VISN 5 DND and VISN 5 Network Director are properly formatted, grammatically correct, and contain all relevant and pertinent information according to VHA and VISN correspondence guidelines. * Monitor a vast amount of incoming electronic correspondence and assign as appropriate. * Enter, retrieve, and monitor action items stored in Extra View records management portal to assure timely completion; run Extra View reports daily. * Oversight and responsibility for DND Service Line policies. Notifies DND Program Managers when policies require updating & track progress to submission and signature. Minutes * Take minutes for committees and workgroups, initiate committee actions and/or follow-up when appropriate, manage committee membership/attendance, update committee Share Points, distribute approved minutes, etc. Calendar * Manage scheduling calendar for VISN 5 Deputy Network Director in the absence of the DND Program Analyst. Timekeeping * Maintain DND Program Staff Time and Attendance Unit in VATAS ensuring records are in compliance with established guidelines. Resolve payroll exceptions. Travel * Preparation and oversight of all travel processing for VISN 5 Deputy Network Director as needed or in the absence of the DND Program Analyst. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday, 8:00am to 4:30pm. Telework: May be Available according to agency policy. Virtual: This IS not a virtual detail position. Position Description/PD#: Program Analyst/PD07977O Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Travel Required Occasional travel - You may be expected to travel for this position. Supervisory status No Promotion Potential 12 * Job family (Series) 0343 Management And Program Analysis Similar jobs * Analysts, Management * Analysts, Program * Directors, Management Information Systems * Management Analysts * Management Information Systems Directors * Program Analysts * Requirements Help Requirements Conditions of Employment * You must be a US Citizen to apply for this job * Designated and/or random drug testing may be required * Selective Service Registration is required for males born after 12/31/1959 * You may be required to serve a probationary period * Subject to background/security investigation * Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/19/2021. Time-In-Grade Requirement GS-9: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Time-In-Grade Requirement GS-11: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Time-In-Grade Requirement GS-12: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (eg, Peace Corps, AmeriCorps) and other organizations (eg, professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the US Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: -visitus-forrecog.html.#06022021