Duties

Summary

This position is located in the U.S. Department of Education, Office of the General Counsel (OGC), Executive Office located in the Washington D.C. area.

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Responsibilities

APPLICATION LIMIT: This vacancy announcement is limited to the first 75 applications received and will close at 11:59PM Eastern Time on the day that we receive the 75th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.

We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Management and Program Analyst, GS-0343-12/13, you will be responsible for:

Duties for the GS-12

• Advise Program Offices on federal contracting activities, including development of statements of work, methods of contracting, advise and resolve issues impacting overall mission contract execution and serve as a Contracting Officer Representative in the administration of contracts. Ability to utilize and analyze the Federal Acquisition Regulation and Departmental regulation and policies.

• Advise Program Offices on federal budgeting and financial management activities, including budget monitoring of obligations and expenditures and assistance with budget planning, formulation, and execution.

• Advise Program Office personnel on federal travel guidance by researching the Federal Travel Regulation and Agency policy. Acquires and updates personnel data used to establish traveler profiles in the Department's E2 Travel system. Reviews and approves travel authorizations and vouchers using the Department's E2 Travel System.

• Briefing materials are presented well before scheduled meetings or appointments. Serves as liaison between the client office and various levels of the departments staff. Communicates special action items, changes in priorities, and request for information to staff members. Works closely with key staff members to ensure the timely flow of documents and/or information.

• Participates in meetings and conferences with the OGC/OLCA staff to discuss and develop resolutions to operational and program implementation problems. Act as an advisor in developing new office management systems to correct deficient situations and assists in the implementation of the new systems covering the full range of Executive Office responsibilities.

Duties for the GS-13

• Assist in planning, reviewing, monitoring, and ensuring the successful performance of contracts, to include performing market research, serving as source selection chair, preparing procurement request packages, contract monitoring, invoice review and processing, assisting with contract awards, modifications, personnel security clearance processing and serving as a liaison for Program Office personnel with the Contracting, Budget and other Offices.

• Advise Program Offices on federal budgeting and financial management activities, including budget monitoring of obligations and expenditures and assistance with budget planning, formulation, and execution.

• Advise Program Office personnel on federal travel guidance by researching the Federal Travel Regulation and Agency policy. Acquires and updates personnel data used to establish traveler profiles in the Department's E2 Travel system. Reviews and approves travel authorizations and vouchers using the Department's E2 Travel System.

• Researches and gathers information and interprets data and correlates large amounts of narrative and statistical information in response to priority policy issues and special initiatives that emanate from the Department. Information is gathered from a wide variety of sources within the Department of Education's program and staff offices. Selects and summarizes data and writes and updates the material in response to special requests

• Performs designated segments of projects and carries out selected aspects of the review of program operations.

Travel Required

Not required

Supervisory status
No

Promotion Potential
13 - FPL GS13

Requirements

Conditions of Employment

• Relocation will not be paid.
• Males 18 and over must be registered with the Selective Service.
• You may be subject to serve a one-year probationary period.
• Must be a US Citizen.
• Background Investigation is required.

You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Qualifications

Minimum Qualification Requirements

GS-12

You may meet the minimum qualifications for the GS-12, if you possess the specialize experience described below.

Specialized Experience for the GS-12
One year of experience in either federal or non-federal service that is equivalent to at least a GS-11 performing 2 out of three (3) of the following duties or work assignments:

1. Researches and gathers information and interprets data and correlates large amounts of narrative and statistical information in response to priority policy issues and special initiatives that emanate from the Department.

2. Assists in the review, analysis and interpretation of policies and procedures on budget matters and perform financial transactions using automated systems, to include commitments, sub-allotments, updating operating plans, monitoring, and validating unliquidated balances and completing annual budget submissions.

3. Participates in meetings and conferences with the OGC/OLCA staff to discuss and develop resolutions to operational and program implementation problems,

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

1. Knowledge of federal contracting laws and regulations and the various methods used to procure goods and services.

2. Skill and ability in researching and applying federal appropriation and budget policies and regulations to effectively plan, formulate, monitor, and execute the budget for assigned offices.

3. Skill and ability in researching and applying the Federal Travel Regulation and Agency policies to assist employees in assigned offices with Travel authorizations.

4. Knowledge of organizational practices and policies and program/management operations sufficient to conduct research, locate and assemble background material for the supervisor's use, and to respond to substantive inquiries from a variety of sources.

5. Skill to plan, schedule and conduct projects and studies to evaluate and recommend ways to improve work operations in a program or support setting.

Specialized experience for the GS-13

You may meet the minimum qualifications for the GS-13, if you possess the specialize experience described below.

Specialized Experience for the GS-13
One year of experience in either federal or non-federal service that is equivalent to at least a GS-12 performing two (2) out of three (3) of the following duties or work assignments:

1. Serving as an expert on the Executive Office functions of federal contracting, purchasing, federal financial management/budgeting and travel.

2. Recommends conclusions developed by the employee, consider and give appropriate weight to uncertainties about the data and other variables which effect long-range program performance.

3. Creates and develops memorandum, reports, multimedia presentations, charts, graphs, and tables to illustrate results using advanced computer software applications for various audiences.

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

1. Knowledge of federal contracting laws and regulations and the various methods used to procure goods and services.

2. Skill and ability in researching and applying federal appropriation and budget policies and regulations to effectively plan, formulate, monitor, and execute the budget for assigned offices.

3. Skill and ability in researching and applying the Federal Travel Regulation and Agency policies to assist employees in assigned offices with Travel authorizations.

4. Knowledge of organizational practices and policies and program/management operations sufficient to conduct research, locate and assemble background material for the supervisor's use, and to respond to substantive inquiries from a variety of sources.

5. Skill to plan, schedule and conduct projects and studies to evaluate and recommend ways to improve work operations in a program or support setting.

Education

Additional information

Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email sro_recruiting@ed.gov to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).

Student Loan Default: If selected for this position, we will verify that you have not defaulted on any loan funded or guaranteed by the U.S. Department of Education. If you are found to be in default, we will contact you to make arrangements for repayment prior to making an official offer of employment.

Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.

Essential/Non-Essential: This position is considered non-essential for purposes of reporting to work during federal government closures.

Financial Disclosure: This position does not require financial disclosure.

Telework: During the current period of mandatory telework required by the Agency's COVID-19 response, telework will be mandatory. When it is determined the Agency will be moving to the reopening phase, employees will be expected to physically return to the office of their official duty locations. Telework days and any required waiting period for eligibility will be determined at that time.

Bargaining Unit: This position is not included in the bargaining unit.

Selections: Agencies have broad authority under law to hire from any appropriate source of eligibles and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We use a multi-step process to review and evaluate applicants:

1. Eligibility and Minimum Qualifications
Once the vacancy announcement closes, we will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements, including any required education, experience, and/or selective placement factors. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. You will be rated as not qualified if you do not possess the minimum qualification requirements.

2. Rating and Ranking
If you are found to meet both the eligibility and minimum qualification requirements, we will assess the quality of your experience and the extent to which you possess the required KSAs by comparing your submitted resume and documents against your responses to the occupational questionnaire. (The occupational questionnaire is the list of questions in the automated system that you will have an opportunity to answer once you apply for the position).

Based on the outcome of this evaluation, you will be assigned a numerical score (out of 100 possible). If your responses to the occupational questionnaire are not substantiated by your submitted resume, you may be eliminated from receiving further consideration.

3. Referral and Selection
If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview, check your references, and/or request that you submit a writing sample or complete a written assessment or exercise to further evaluate your qualifications for this position.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

You must submit (REQUIRED FOR ALL APPLICANTS):

• A resume demonstrating your education, experience, training, and accomplishments as it relates to the qualifications for this position and substantiating your responses to the occupational questionnaire.

• Transcript: If you meet the qualification requirements based on education you must submit an unofficial transcript that includes the following information: name of accredited institution, major(s), grades earned, completion dates, and quarter and semester hours earned. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts. This also applies to ED employees.

If you are a current or former federal employee (including current U.S. Department of Education employees), you must also submit:
• A Notification of Personnel Action (SF-50), which demonstrates your competitive status eligibility. To verify your eligibility, we will review your SF-50 to determine your tenure (block 24) and position occupied (block 34). Examples of sufficient SF-50s include appointments, promotions, within-grade increases, and pay adjustments.

If you currently hold or previously held a federal position at or above the highest grade of this position or you have/had promotion potential at or above the highest grade of this position, you must also submit an SF-50 documenting your highest grade level held or promotion potential. Examples of sufficient SF-50s include appointments and promotions.

• A Copy of your Performance Appraisal and Awards, as applicable. Your performance appraisal and awards are requested to further assess the quality of your experience should your application be referred to the selecting official.

If you are claiming eligibility under the Veterans Employment Opportunities Act (VEOA), you must submit:
• A copy of your DD-214 that shows active service and character of discharge, member copy 4 (Separated Members only); OR
• A certification of expected discharge or release from active duty under honorable conditions within 120 days from the date of application (Current Active Duty Members only); AND/OR
• The Application for 10-Point Veteran Preference (SF-15) AND all documents indicated on the form as proof of type of preference.

If you are claiming eligibility under any Special Hiring Authority, you must submit:
• Adequate proof of your eligibility (e.g., Documentation of noncompetitive eligibility as a returned Peace Corps Volunteer, Documentation of noncompetitive eligibility for employment under Schedule A as a person with severe physical disabilities, psychiatric disabilities, and intellectual disabilities.)

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.