Administrative Assistant

Employer
Westat
Location
Rockville , MD
Posted
Jul 24, 2021
Closes
Aug 26, 2021
Function
Administrative
Industry
Research
Hours
Full Time
Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.

Job Summary:
Westat has an immediate opening for an administrative professional to join our health studies group to work with a multidisciplinary team of researchers focused on prevention research and other related areas of public health.  This position is located at the client site in Rockville, Maryland.  

Job Responsibilities:
•    Coordinate recurring and ad hoc meetings for a new team focused on advancing prevention research in health equity.
•    Plan in person and virtual meetings, and other events, requiring the coordination of multiple calendars and ability to address questions from a variety of stakeholders.   
•    Provide program and project support including development of standard operating procedures, database creation, resource library creation, data mining, and documentation editing. Project management support will also include extensive note taking, identification of action items, virtual meeting development using various platforms (WebEx, Zoom, etc.), and communication with various teams and individuals across NIH.  
•    Develop or modify PowerPoint presentations for use by senior staff. 
•    Serve as a back-up, as needed, to other program support staff in the office. 

Basic Qualifications: 
•    High school diploma or GED with some college coursework, and 8 years' of administrative experience is required.  

Preferred Qualifications:
•    A Bachelor's degree.  
•    Experience supporting virtual meetings.
•    Strong note taking and writing skills.
•    Proficient in Microsoft Excel, Word, PowerPoint and Outlook, as well as various project management platforms (such as MS Teams, Box, etc.).
•    Proficient in online collaboration tools and calendar management.

The successful candidate must be highly organized, detail-oriented, able to take initiative, and able to manage multiple projects and competing demands simultaneously. Strong written and verbal communication skills and good interpersonal skills are essential.

Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Eligible employees may participate in:
  • Employee Stock Ownership Plan
  • 401(k) Retirement Plan
  • Paid Parental Leave
  • Vacation Leave
  • Sick Leave
  • Holiday Leave
  • Professional Development
  • Health Advocate
  • Employee Assistance Program
  • Travel Accident Insurance
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Short Term Disability Insurance
  • Long Term Disability Insurance
  • Life and AD&D Insurance
  • Critical Illness Insurance
  • Supplemental Life Insurance
  • Flexible Spending Account
  • Health Savings Account

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.

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