Material Management Specialist Iii

Location
Fairfax, Virginia
Salary
$43,461.81 - $72,436.42 Annually
Posted
Jul 24, 2021
Closes
Aug 07, 2021
Ref
21-01420
Hours
Full Time
Job Announcement

Serves as a lead worker within the Department of Vehicle Services' maintenance facility team and orders merchandise under contract and provides parts to the technicians. Further duties include but are not limited to:

  • Researches and determines the correct maintenance and repair parts for complex vehicle repair operations using several different multimedia data sources;
  • Orders and issues parts to technicians in the Department of Vehicle Services (DVS) maintenance facilities and enters outgoing parts on work orders or transfer documents;
  • Receives and shelves automotive parts in stock room;
  • Performs automotive inventory spot checks as necessary to ensure inventory accuracy;
  • Records information into system database;
  • Performs miscellaneous housekeeping (sweeping floors, straightening shelves, dusting, etc.).
Note: This job announcement may be used to fill future full-time Material Management Specialist III positions at other Department of Vehicle Services (DVS) locations - Alban, Jermantown, Newington or West Ox depending on the needs of the hiring department.

Schedule: The work schedule consists of day shifts (5:30 a.m. to 2:00 p.m., 10:00 a.m. to 6:30 p.m. or 11:00 a.m. to 7:30 p.m.) and evening shifts (2:00 p.m. to 10:30 p.m.).

To learn more about a career with Fairfax County Department of Vehicle Services, watch our video "This is The Department of Vehicle Services"

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Assists with the supervision of warehouse/storeroom operations;
  • Supervises the receiving, storage and issuance of supplies and equipment;
  • Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
  • Serves as department's Property Manager for accountable equipment;
  • Plans and monitors staging areas;
  • Audits and analyzes inventory to ensure availability and to minimize cost;
  • Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
  • Places orders for stock/supply replenishment;
  • Researches and develops specifications and standards for the procurement of non-standard equipment, parts,
  • materials and services and ensures that such items meet or exceed established specifications;
  • Determines most economical supply source and selects the appropriate procurement/purchasing method;
  • Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
  • Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
  • Plans delivery schedule and routing;
  • Processes invoices for payment and enters invoices in Accounts Payable application software;
  • Researches and/or solicits vendor prices and availability quotes;
  • Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
  • Evaluates and monitors vendor contract performance and resolves problems with vendor;
  • Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
  • Develops specifications and assist with IFB process;
  • Maintains detailed purchasing, receiving and issue records using FOCUS;
  • Develops inventory management, purchasing and warehouse/storeroom procedures;
  • Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
  • May provide limited supervision of warehouse staff;
  • Coordinates maintenance and repair of vehicles, equipment and facility;
  • May be required to operate a vehicle for making deliveries of supplies or equipment.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of supply procedures and requirements;
  • Knowledge of procurement methods and procedures;
  • Knowledge of purchasing contract practices and procedures;
  • Ability to develop supply requirements;
  • Ability to compare and analyze costs and specifications;
  • Ability to prepare technical specifications and to analyze and evaluate bids;
  • Ability to use sound judgment in making decisions;
  • Ability to communicate in writing and orally;
  • Ability to operate a personal computer and an automated purchasing/inventory management system;
  • Ability to work with and evaluate the effectiveness of purchasing contracts;
  • Ability to establish and maintain effective interpersonal relationships;
  • Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to high school graduation or a G.E.D. issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.

CERTIFICATES AND LICENSES REQUIRED:
  • Valid driver’s license.
  • Must be able to obtain Forklift Safety Training Certificate within six months of hire date.
PREFERRED QUALIFICATIONS:
  • At least four years of experience working in the automotive parts field ordering and issuing parts.
  • Experience using a computerized inventory system in the automotive field.
  • Proven ability to maintain a continuous inventory and to keep accurate records.
  • Possess current Automotive Service Excellence (ASE) certifications(s).
  • Proficient in utilizing Microsoft Outlook.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check and driving record check.

PHYSICAL REQUIREMENTS:
Must be able to stand for long periods of time at parts counter and provide parts for mechanics; stoop, bend, twist, and reach many times daily; climb stairs several times daily; lift up to 50 pounds several times daily. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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