Legal Records Supervisor

Fairfax, Virginia
$47,617.02 - $79,361.57 Annually
Jul 24, 2021
Aug 07, 2021
Full Time
Job Announcement

This is a reannouncement. Applicants who wish to revise their original application are encouraged to reapply with a revised application. Otherwise, all applicants who previously applied to req# 21-01058 do not need to reapply to be considered.

Serves as the supervisor of the Civil Intake Section of the Circuit Court. Assigns and reviews the completed work of administrative staff to ensure proper compliance with legal and administrative requirements. Resolves unusual or difficult problems referred by the staff. Maintains a thorough knowledge of the Code of Virginia as it pertains to the intake of Civil Cases. Interviews, selects and trains new employees. Schedules work, approves time and attendance, and prepares performance evaluations. Responsible for the coaching, development, and discipline of staff.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of the functions of the assigned business areas and/or Court procedures;
  • Knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
  • Knowledge of the Court's Case Management System and statistical reporting requirements;
  • Knowledge of principles and practices of supervisory techniques;
  • Knowledge of the principles of human resources management;
  • Ability to prepare reports and present findings in a clear and concise manner;
  • Ability to direct and coordinate activities of a moderate sized staff;
  • Ability to plan, organize, assign, train and evaluate the work of subordinates;
  • Ability to interpret and explain complex rules and regulations to staff and customers;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to motivate, develop, and direct staff;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation; plus four years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

Not applicable.

  • Experience working in a federal or state trial court or other legal environment.
  • Experience in managing confidential court records or confidential public records.
  • Paralegal Certificate or other paralegal experience.
  • Customer service experience.
  • Cashiering experience.
  • Organizational and leadership skills.
  • Excellent oral and written communication skills.
  • Experience in training and supervising staff.
  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
  • Experience using Microsoft Office software (Word, Excel, and Outlook), and an Enterprise Resources Planning (ERP) system, such as SAP or similar.

The appointee to the position must satisfactorily complete a criminal background check.


Ability to lift boxes, files and push a cart weighing up to 20 pounds. Ability to input and retrieve data from a computer. Copy and scan court documents. Ability to type at least 30 words per minute due to high volume of documents. Ability o sit at a desk or on a counter stool or stand for long periods of time. All duties performed with or without reasonable accommodations.


Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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