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Grants Management Specialist, GS-1109-09/11/12 (DE/CR)

Employer
USAJobs
Location
Silver Spring, Maryland
Closing date
Jul 29, 2021
Duties

Summary

This position is located in the National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office (AGO), in Grants Management Division (GMD) with one vacancy in Silver Spring, MD.

This position is also announced under vacancy number SO-AGO-2021-0027, which is open to Status Candidates. You must apply to both announcements if you want to be considered for both.

Learn more about this agency

Responsibilities

As a Grants Management Specialist, you will perform the following duties:
  • Participate in negotiations concerning complex grant awards; provide financial assistance and guidance on grants and cooperative agreements; review grant applications for compliance with appropriate regulations; and prepare grant and cooperative agreement awards and amendments for the Grant Officer's signature in compliance with appropriate regulations.
  • Determine appropriate funding instruments, including contracts, grants or cooperative agreements, under which the award will be made, in accordance with Departmental guidelines and regulations. Advises applicants and grantees on financial and business management issues relevant to their applications.
  • Perform cost analysis on complex grant application; and reviews financial statements such as audit reports for completeness and compliance with terms and conditions, and grant award regulations.
  • Provide authoritative input to Team Leaders, Grants Officers, and Branch Chiefs; mentoring and instruction to junior grants specialist; and support and authoritative guidance to assist grantee institutions regarding grant-related questions and problems, clarification of policies and procedures, or requests for additional information.

NOTE: These duties are described at the full performance level of GS-12; duties at the GS-09/11 are developmental leading to such performance.

Travel Required

Occasional travel - Occasional travel may be required.

Supervisory status
No

Promotion Potential
12 - If you are selected for a position with further promotion potential, you may be non-competitively promoted if you perform successfully and if recommended by management.

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National to apply.
  • Required to pass a background investigation and fingerprint check.
  • Must be suitable for Federal employment.
  • Must be registered for Selective Service, if applicable (www.sss.gov).
  • Qualifications requirements must be met by closing date of announcement.
  • If selected, required to complete OGE Form 450 financial disclosure.


This position requires a Moderate Risk Security Clearance.

NOTE:

* A one year probationary period may be required.

*
Payment of relocation expenses is not authorized.

*
This position is not in the bargaining unit.

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME (ET) on the closing date of this announcement.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy .

EDUCATION: There is no positive education requirement for this position.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the GS-09 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to GS-07 in the Federal service. Specialized experience MUST include all of the following:
  • Participates in the reviewing and monitoring of grants and cooperative agreements for compliance with award terms and conditions in accordance with regulations;
  • Assist with investigating criteria, laws, rules, and regulations for legality and applicable information for creating agreements; and
  • Participates in the financial and administrative analyses of a variety of grant mechanisms to determine if costs are reasonable and allowable within prescribed policies.

-OR-

SUBSTITUTION OF EDUCATION: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LLB. Or J.D., if related.

-OR-

COMBINATION OF EDUCATION AND EXPERIENCE: A combination of graduate level education and specialized experience. NOTE: Only graduate education in excess of one year is qualifying for combination.

To qualify at the GS-11 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the GS-09 in the Federal service. Specialized experience MUST include all of the following:
  • Review and monitor grants and cooperative agreements for compliance with award terms and conditions in accordance with regulations;
  • Analyze financial statements and data for completeness and compliance with terms and conditions, and grant award regulations; and
  • Responsible for investigating agreements (i.e. cooperative, cost-sharing, participating, collection, interagency, intraagency and memoranda of understanding) to determine applicable requirements, laws, and regulations.

-OR-

SUBSTITUTION OF EDUCATION: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading or such a degree or LL.M., if related.

-OR-

COMBINATION OF EDUCATION AND EXPERIENCE: Combination of graduate level education and specialized experience. Note: Only graduate education in excess of two years is qualifying for combination.

To qualify at the GS-12 level:

SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the GS-11 in the Federal service. Specialized experience MUST include all of the following:
  • Provide advice and guidance in administering, reviewing, and monitoring grants and cooperative agreements for compliance with award terms and conditions;
  • Review complex grant and cooperative agreement applications using an electronic grants management system including reviewing budgets and performing cost analysis on budgets;
  • Analyze financial statements and data for completeness and compliance with terms and conditions, and grant award regulations; and
  • Provide technical assistance and information to internal and external customers regarding compliance with all applicable grants policies and regulations.


Education

Additional information

CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition

CTAP applicants MUST submit the following documents:
  • A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
  • A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your agency that shows your current promotion potential.

  • ICTAP applicants MUST submit the following documents:
  • A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
  • A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;
  • A copy of your latest performance appraisal including your rating; and
  • Any documentation from your agency that shows your current promotion potential.

  • NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories. The categories are "gold", "silver" and "bronze". However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

    How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. For more information on Category Rating, please go to Category Rating .

    The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
    • Knowledge of financial assistance regulations and statutory guidelines as they relate to the review and development of financial assistance applications.
    • Ability to determine appropriate funding instruments in accordance with Departmental guidelines and regulations.
    • Ability to perform cost analysis on complex grant applications and review financial statement for compliance with grant award regulations.
    • Ability to prepare and present materials related to grants policies, procedures and legislature.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    No

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process
    Credentialing , Suitability/Fitness

    Required Documents

    • Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
    • If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see http://www.opm.gov/staffingPortal/Vetguide.asp#VeteransEmploymentAct1998 .
    • Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit http://www.archives.gov/veterans/military-service-records
    • Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).
    • Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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