Human Resources Specialist (Recruitment)

Washington, D.C
Jul 23, 2021
Jul 27, 2021
Human Resources
Full Time


This position is located in the Recruitment and Staffing Branch of the Office of Human Resources (OHR), Smithsonian Institution (SI). The mission of the Branch is to provide recruitment and placement services to all elements of the Smithsonian.

Learn more about this agency


The incumbent of this position performs the full range of staffing and placement actions .The incumbent will provide expertise and guidance to organizations assigned, on staffing, recruitment, internal placement, and pay administration for application to services provided to customers serviced. Will also perform the following duties:
  • Provides consultative and technical services to HR Liasions and all levels of management on a broad range of human resources management services.
  • Rates and reviews applications and makes determinations on eligibility for appointment.
  • Completes the entire hiring process for Federal and non-Federal appointments: confirming the selection, initiating the background investigation process, obtaining agency record checks and release dates, making the job offer, setting pay, processing the entrance on duty, and conducting new employee orientation.
  • Ensures the proper composition of the announcement file for Delegated Examining Unit, merit promotion, or other applications processes.
  • Documents and completes tasks associated with the recruit action using an automated HR system for job requisitions.
  • Performs special assignments including participating in public outreach activities (e.g., career fairs, diversity recruitment outreach, informational sessions on recruitment and staffing, etc.)

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.



Grade 12: I have on year of specialized experience equivalent to at least the GS-11 level in the Federal service or comparable pay band system related to the work of this position. Specialized experience is defined as 1) completing staffing/placement activities for a range of occupations; 2) drafting announcements using an automated staffing system; and evaluating applications for minimum qualifications; 3) applying applicable laws, regulations, Executive Orders, court decisions, and agency policies and procedures for recruitment and placement of personnel using federal HR principles, concepts, and practices while serving as a consultant providing advice and guidance directly to managers and employees on all phases of the recruitment and staffing process through Merit Promotion Procedures and Delegated Examining.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the average number of hours per week spent in such employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and/or proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the Required Documents section of this announcement.



Additional information

Flexible Spending Accounts -
Health Insurance -
Leave -
Life Insurance -
Long Term Care Insurance -
Retirement Program -

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The online questionnaire will evaluate your experience, education, and/or training that address the competencies below:
  • Knowledge of Federal Human Resources concepts, laws, rules, regulations and procedures.
  • Skill in oral communication to provide advice.
  • Knowledge of automated staffing systems.
  • Skill in written communication to compose documents.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

Your application package should include the following documents:
  • Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.

USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel , or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.
  • A copy of your most recent SF-50 which shows your position title, series, grade, step, salary, position occupied, and tenure to verify Time-in-Grade/competitive status. If you have previously held a higher grade and are applying based on that grade you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised. Do NOT submit award SF-50s.
  • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA.
  • Proof of severe disability if you are requesting special placement consideration.
  • Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
  • Proof of eligibility for any other special appointing authority not specifically mentioned here.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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