Duties

Summary

This position is assigned to the Navy Gateway Inns & Suites (NGIS) operation; Navy Lodging Branch Fleet Readiness; Commander, Navy Installations Command (CNIC); Navy Gateway Inns & Suites, Naval Station Norfolk. The incumbent serves as an inventory control specialist for Non-Appropriated fund (NAF) purchases and maintains required inventory management systems to provide inventory and supply functions which support Navy Lodging Program (NLP) operating standards.
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Responsibilities

Duties include but are not limited to:

Inventories supplies, furniture, fixture, and equipment (FF&E) and other amenities in support of the lodging operation.

Prepares purchase request forms and documents for approval and places orders for NAF purchases. Receives items and forwards documentation of receipt to the NAF Business Office.

May research items and services as required to support NLP operations. Maintains documentation of transactions and prepares reports.

Issues supplies and amenities to authorized staff members. Assesses effectiveness of inventory control techniques and adjusts processes to maintain assigned storeroom inventory accuracy to meet program standards. Identifies discrepancies related to quantity, substitution, incomplete shipments, or noncompliance with purchase order requirements. Documents acceptance/non- acceptance of shipments not meeting requirements. Conducts investigation of inventory discrepancies and researches to resolve errors and adjusts inventory accordingly.

Performs internal management control vulnerability studies and reviews to develop controls to prevent losses and implement cost saving measures.

Processes planned inventory requirements and manages all cyclical inventory processes. Maintains online and local inventory related records using a range of software applications (e.g. Word, Excel, PowerPoint, Outlook, etc.) and online/digital systems.

Assesses trends and problems to determine appropriate actions for inventory and purchasing needed. Implements necessary changes and evaluates results.

May serve as NAF Government Purchase Card holder (GPC).

Establishes a high and low limit of all supplies and amenities to ensure that onboard inventory is maintained in adequate quantities to support operational requirements.

Monitors shelf life items and rotates stock accordingly to established FIFO (first in, first out) inventory management practices to maximize usage within prescribed timeframe.

Ensures lodging assets are maintained in a safe and secure environment.

Ensures the safety and security of guests and associates.

Demonstrates a welcoming manner and positive attitude using effective communication skills.

Travel Required

Occasional travel - within the normal scope of duties

Supervisory status
No

Promotion Potential
03

Requirements

Conditions of Employment

• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

Resumes must include information which demonstrates experience, knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possess the following:

Knowledge of standardized supply/inventory management and purchasing methodologies.

Knowledge of methods used in receiving, storing, and issuing routine materials and equipment.

Knowledge of supply regulations, contracting and purchasing regulations, and the application of accepted management principles and techniques.

Knowledge of NAF procurement and accountability procedures.

Ability to recognize and define problems, identify alternative solutions, select the best course(s) of action, and submit suggestions or present useful new ideas related to inventory and asset management procedures.

Ability to independently plan, develop, prioritize, and manage continuing inventory and purchasing operations.

Ability to organize, arrange, and remove stock. Ability to analyze and prepare clear, concise, and technically sound reports.

Ability to research, quantify, and recommend options for inventory management operations and policy. Ability to interpret and apply regulations, policies, procedures, or other instructions relating to the specific functions assigned.

Ability to apply basic math concepts and perform calculations.

Ability to communicate effectively in English, both orally and in writing.

Ability to use range of software applications (e.g. Word, Excel, PowerPoint, Outlook, Adobe, etc.) and online/digital systems (e.g. inventory management sites, product web sites) for communication and administrative functions.

Education

This position does not have a positive education requirement.

Additional information

Conditions of Employment Cont.:

This position provides support for a 24-hour lodging operation. The incumbent must be available and accessible at various hours including evenings, weekends, and holidays as necessary to meet mission requirements.

Incumbent will be considered "ALPHA" personnel, and therefore subject to work during inclement weather or other states of emergency.

Must have or be able to obtain and maintain a current driver's license, as travel to other facilities may be required within the normal scope of duties.

Must be able to obtain and maintain a Government Purchase Card (GPC) within 90 days of hire.

The incumbent is expected to meet the qualifications for professional accreditation as defined by CNIC Lodging policy within 12 months of hire.

This position is not telework eligible.

Salary is dependent on experience and/or education.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to nsapplications@nhr-ma.com to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

The following documents are required at the time of application:

A résumé

If current Federal Employee, a copy of your most recent Personnel Action Report (PAR) or SF-50 and evaluation report is required.

If claiming Military Spouse Preference, a copy of sponsor's orders and marriage certificate is required.

If claiming Veteran's Preference, a legible copy of DD-214 (pg. 4) as well as any other supporting documentation (disability, proof of service, SF-15, etc.) is required.

If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) Priority consideration, submit a copy of the notice of separation

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.