Administrative Assistant

20007, Washington D.C.
Jul 22, 2021
Aug 26, 2021
Full Time

Administrative Assistant

The Embassy of Switzerland in Washington, DC is seeking a qualified candidate for a full-time permanent position of an Administrative Assistant beginning on September 7, 2021 

This versatile and interesting job is combining the assistance of the Consul General and office work such as mailroom duties, answering correspondence by email or phone and helping in the Chancery during the visa high season. This position foresees also working in the reception, where communication skills, problem solving abilities and courteous interaction is expected. 

Duties and Responsibilities:

  • Organization of meetings and conferences
  • Assistance in project related tasks
  • Organization of hotel reservation and arrival kits for new diplomatic staff
  • Conducting of yearly market surveys
  • Distributing mail, updating mailroom information, sending and receiving packages
  • Managing USPS account, generating internal monthly invoices
  • Responsible for weekly diplomatic pouches
  • Replacing receptionist during vacations
  • Other support, including administrative tasks, as assigned



Requirements (please do not apply unless you fulfil ALL these criteria):

  • Higher education in a relevant field
  • 1 to 2 years of experience in an office environment
  • Excellent and professional communication skills to take phone calls and answer email inquiries
  • US citizens or LPR (Green Card) only, no visa support can be provided
  • Fluency in English, in both verbal and written expression; knowledge of German and/or French a considerable plus
  • Excellent knowledge of Office applications (Outlook, Word, Excel, PowerPoint)
  • Independent and efficient work attitude, able to self-guide on assigned projects and provide quality results
  • Interpersonal skills to solve problems, with a teamwork mentality geared to achieving objectives and solving problems independently
  • Discreet and highly trustworthy
  • Excellent organizational skills with attention to detail
  • Ability to work independently and multi-task in a fast-moving environment
  • Extensive knowledge of the DC area

We Offer:

  • Inviting work atmosphere
  • Interesting work in a foreign representation
  • Competitive salary and benefits package
  • 401 k plan
  • 4 weeks vacation
  • American and some Swiss holidays
  • Parking available

To Apply:

Please send your resume and a letter of interest relevant to the job as described above and salary expectations no later than August 4,  2021 in electronic format (PDF file) to:  Please write into the subject line, “Administrative Assistant” to ensure timely processing of your application.

No phone calls please; only those who are chosen for an interview will be contacted

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