Scheduler, Executive Office

Washington, D.C
Jul 22, 2021
Jul 28, 2021
Full Time
The American Enterprise Institute (AEI) seeks an enthusiastic, detail oriented, and diligent scheduler to support AEI's executive office. The scheduler will report to the Director of the Executive Office and will directly support AEI's president, Robert Doar and executive vice president, Jason Bertsch. The ideal candidate will possess exceptional organizational skills, refined interpersonal and communication skills, a high level of discretion, and impeccable attention to detail.

Primary responsibilities include:
  • Manage the president's and executive vice president's calendar and schedule
  • Coordinate and confirm meetings and engagements, both external and internal
  • Arrange and book all travel logistics (the president spends approximately 50% of his time traveling, and the executive vice president spends approximately 40% of his time traveling)
  • Help to organize preparation documents for meetings and engagements
  • Manage executive office contacts in Salesforce (prior experience is a plus)
  • Other responsibilities include: answer and screen phone calls, collect and sort mail, complete expense reports, create internal meeting agendas
  • Candidates must be willing to work nights and weekends as needed

A bachelor's degree is required. This individual is expected to work physically in AEI's office. The ideal candidate will generally have experience gained through 2 years of relevant work performing scheduling and/or administrative responsibilities with executives or elected officials in a fast-paced environment. Qualified applicants should send both their resume and cover letter detailing their interest in the AEI mission to our recruiting partner, Hawthorne Lane: .

About AEI

The American Enterprise Institute (AEI) is a public policy think tank dedicated to defending human dignity, expanding human potential, and building a freer and safer world. The work of its scholars and staff advances ideas rooted in a belief in democracy, free enterprise, American strength and global leadership, solidarity with those at the periphery of our society, and a pluralistic, entrepreneurial culture.

AEI is committed to making the intellectual, moral, and practical case for expanding freedom, increasing individual opportunity, and strengthening the free enterprise system in America and around the world. Its work explores ideas that further these goals, and AEI scholars take part in this pursuit with academic freedom. AEI operates independently of any political party and has no institutional positions. Its scholars' conclusions are fueled by rigorous, data-driven research and broad-ranging evidence. For more information about AEI, visit .

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