Supervisory Management Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 21, 2021
Closes
Jul 24, 2021
Hours
Full Time
Duties

Summary

This position is located in the Department of Commerce, Minority Business Development Agency (MBDA), Associate Director for Management (ADM), Office of Administrative & Employee Support Services (OAESS), Washington, District of Columbia. The primary purpose of this position is to provide first-line supervision of the OAESS team performing agency-wide personnel & administrative operations.

Learn more about this agency

Responsibilities

Major duties include, but are not limited to :
  • Executing operations related to the agency's personnel and administrative functions to include 1st-Line Supervision for OAESS staff, the development of policies, procedures, and Standard Operation Procedures (SOPs) for telework, travel, records management, workers compensation, Performance/Labor Management, Workforce Development/Training, Property Management, and Continuity of Operations Planning (COOP).
  • Establishing short- and long-range project goals and objectives. Monitoring and tracking progress of tasks and milestones for timely service delivery.
  • Providing a full range of technical and administrative supervision, to include planning day-to-day work accomplishments, setting/adjusting work priorities, evaluating work performance, and developing performance standards for subordinate employees.
  • Developing annual performance and individual development plans, evaluating work performance, supervising, mentoring, and training subordinate employees to include approving leave, travel, and training, resolving conflicts, and recommending disciplinary action, if needed.
  • Reviewing and interpreting new and established directives, instructions, regulations, etc., and delegations of authority for potential impact on major program objectives, operating policies, work operations, and progress to ensure program goals, objectives and operations are realistic.
  • Providing technical expertise in review of requirements relating to workload which significantly impact on and contribution to the successful accomplishment of the mission and administrative policies/procedures including preparation and implementation of internal operating procedures, special studies, responses to inspection, audits, and surveys, etc.
  • Monitoring the bureau's pay, benefit, human capital, workforce development, and personnel actions to ensure compliance with departmental policy against agency goals/objectives.
  • Developing bureau-level strategies, standard operating procedures (SOP's), checklists, high-level trainings, and briefings as it pertains to departmental administrative policy.
  • Representing the office or agency at meetings, conferences, and/or seminars to recommend solutions or speak on behalf of the agency in resolving issues which impact the organization.


Travel Required

Occasional travel - You may be expected to travel for this position occasionally dependent on Agency needs.

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs.
  • A probationary period may be required.
  • Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).
  • If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
  • License required: No
  • Pre-employment physical required: No
  • Bargaining Unit Position: No
  • Permanent Change of Duty Station (PCS) Expenses will not be paid.


Qualifications

Applicants must demonstrate that they meet the Specialized Experience requirements as noted below.

Specialized Experience, GS 14:
You qualify for the GS-14 grade level if you possess one year of specialized experience, equivalent to the GS-13 grade level in the Federal government, performing the following duties:
  • Directing administrative/personnel activities covering the operations of an agency or organization's headquarters to shape or improve the structure, effectiveness, efficiency, or productivity of major portions of its mission;
  • Serving as a key technical expert and advisor to higher-level managers in creating overall management policies, programs, and short-and long-range plans affecting an organization;
  • Developing recommendations for labor-saving devices, automated processes, and method improvements;
  • Crafting standards, procedures, or policies in connection with prospective changes in functions and programs;
  • Performing a full range of supervisory duties, including planning, organizing, directing, and evaluating the work of subordinate staff members; and
  • Communicating issues and concepts (written and orally) to identify salient issues and recommendations for leadership's consideration as well as others in an organization.
NOTE: Experience: Your resume must support your claim of specialized experience or you may be found ineligible.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education may not be used or combined to qualify for this position.

Additional information

Promotion Potential: This position is at the full performance level.

This is a supervisory position. Under provisions of the Civil Service Reform Act, first time supervisors and/or managers will be required to serve a 1-year probationary period. You may also be required to complete an appropriate supervisory training course within one year of assignment to this position.

Background Investigation: To ensure the accomplishment of its mission, the Department of Commerce requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation as a condition of placement in this NON-CRITICAL SENSITIVE position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

The physical worksite for this position is located in Washington, District of Columbia. However, the Office of Administrative & Employee Support Services (OAESS) is currently under a maximum telework posture due to the COVID-19 pandemic; therefore, this position is currently under a 100 percent telework schedule. The position's telework schedule will likely change in the future when the OAESS moves away from its maximum telework posture. At that time, the incumbent will be expected to report to the physical work site in accordance with the updated status requirements of their supervisor. The nature and scope of future telework opportunities will be subject to the unit's telework policy, any applicable bargaining unit agreements, and supervisory approval. Payment of relocation expenses, as applicable, will be paid in accordance with this Job Opportunity Announcement. Non-compliance with the supervisor's telework-schedule requirement could result in adverse action, including separation.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 (Member Copy 4) or an official statement from your command if currently on active duty that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. If you are claiming 10-point veterans' preference, in addition to the DD-214, you must also submit a Standard Form 15 (Application for 10-Point Veteran Preference) and the required supporting documents listed on that form. For more information on veterans' preference see http://www.fedshirevets.gov/ .

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100 ; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, we will use an Assessment Questionnaire to place you in one of three categories based on your experience, education and training. The competencies or knowledge, skills, and abilities needed to perform this job are:
  • Organizational Awareness
  • Creative Thinking
  • Managing Human Resources
  • Oral Communication
  • Writing
If you meet the minimum qualifications, you will be placed in one of three pre-defined categories. These categories are "gold," "silver," and "bronze." Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview. To preview the assessment questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11128228

The Category Rating Process does not add veteran's preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). For more information on category rating, please go to:: hr.commerce.gov/s/groups/public/@doc/@cfoasa/@ohrm/documents/content/prod01_009474.pdf .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Credentialing

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing a detailed description of your job-related qualifications that includes beginning and ending dates with the month and year and hours worked per week (if less than 40) for each paid and non-paid work experience job title listed. For work in the federal service, include the grade level for the position(s).
2. Other supporting documents ( only submit if applicable to you) :
  • Are you claiming veterans' preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions.
  • Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit:
    • A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
    • A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
    • A copy of your latest performance appraisal including your rating; and
    • Any documentation from your agency that shows your current promotion potential.
  • Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
    • Position title;
    • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
    • Agency; and
    • Beginning and ending dates of appointment.

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