Administrative Specialist II
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Closing date
- Aug 11, 2021
View more
- Industry
- Education
- Function
- Administrative
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
The Administrative Specialist II classification, in addition to responsibility for overall day-to-day office administration for a large ACPS department, whose functions have effect throughout all of ACPS. Positions in this class provide support to a senior-level leadership position and are assigned specialized departmental administrative work of a complex nature. Such work involves an understanding of a specific body of knowledge and the interrelations among units both with its own department and across the ACPS workforce. The specialized work functions generally include developing board reports, monitoring contracts, inventories, budgets, event planning, purchases and, expenditures, for which the position is delegated management responsibility. Positions in this classification act as the department's liaison to various committees and resolve issues with key personnel throughout ACPS.
The position reports directly to a department head with system-wide operational responsibility and works under general supervision.
Qualifications:
- Education: Associates Degree preferred or equivalent.
- Certificates & Licenses: None required.
- Experience: One (1) year of specialized administrative work in support of a high-level official is required.
Essential Functions:
- Oversees day-to-day office operations supporting ACPS-wide functions such as event planning for communications and public relations.
- Helps develop operating budgets and associated spreadsheets for managerial decision-making.
- Monitors and reconciles various finance and budget reports.
- Coordinates schedules, meetings, travel, and activities in of support assigned administrator and department staff's operational activities.
- Creates forms, databases, spreadsheets to streamline reporting processes.
- Oversees contracts, grants, and procurements to provide documentation in accordance with administrative and legal requirements.
- Develops specialized reports and represents the department on various committees.
- Manages office staff time and leave usage often overseeing payroll activities.
- Maintains office files and records for the department.
- Processes a wide variety of documents and materials in compliance with the program, district, state, and federal requirements.
- Researches a variety of topics to provide information to address a variety of administrative decision-making requirements, including finance and budget decisions.
- Responds to a wide variety of inquiries, many from key personnel within ACPS to provide information, facilitate communication among parties, provide direction, and resolve issues.
- Supports assigned administrative and department personnel to provide assistance with administrative activities and may provide direction to other office support personnel.
- Crafts correspondence on behalf of the administrator or department as needed or requested.
- Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.
Clearances:
- Criminal Justice Fingerprint/Background Clearance
- Tuberculosis Skin Test.
WP
Primary Location:
Central Office
Salary Range:
$48,844.80 - $60,057.60 / Support SUP-25
Shift Type:
Full-Time
Company
Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.
The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.
T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.
The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!
- Location
-
2000 N Beauregard St
Alexandria
VA
22314
US
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