U.S. Probation Clerk

Newport News, Virginia
Jul 20, 2021
Jul 28, 2021
Full Time


The U.S. Probation Office for the Eastern District of Virginia is accepting applications for the position of U.S. Probation Clerk. The incumbent provides office assistance at the reception desk in accordance with office policies and procedures and provides administrative support to Probation Officers in a wide range of areas. This is a permanent and full-time position.
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Answers and screens telephone calls and visitors; answers routine questions, and directs visitors/callers to the appropriate person or department; informs offenders/defendants reporting for supervision or investigation on procedures for completing appropriate forms and authorizations; prepares casework for statistical records; conducts criminal record checks through local or national law enforcement files; records chronological entries; reviews and routes correspondence; prepares petitions, orders, letters, memoranda, recurring reports and other such forms and reports as needed; formats and proofreads presentence reports developed by officers; routes appropriate documents to the Bureau of Prisons and Sentencing Commission; prepares and maintains investigative files; archives files and purges file material per district policy; scans documents for electronic files; enters data and information into the office's computerized database system; assists with online criminal record checks; and, performs other related duties as required.

Travel Required

Occasional travel - To training and other offices within the District (Richmond and Newport News).

Supervisory status

Promotion Potential
23 - CL-23.


Conditions of Employment

  • Applicants must be citizens of the United States and have no criminal record.
  • Candidates selected for interviews will be subject to proficiency testing.
  • Final candidates will undergo a background investigation with law enforcement agencies, as well as a check of financial and credit records.
  • Employees are subject to reinvestigation every 5 years.
  • Employees of the U.S. Probation Office are required to adhere to the Code of Conduct for Judicial Employees which is available to applicants for review upon request.
  • Mandatory Direct Deposit participation for payment of salary.
  • Employees of the U.S. Probation Office are covered by the Court Personnel System and are Excepted Service appointments.


An applicant must be a high school graduate or equivalent and have 2 years of general experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.


High School.

Additional information


A minimum of 10 paid holidays per year; paid annual leave in the amount of 13 days per year for the first 3 years of service, 20 days per year after 3 years of service, and 26 days per year after 15 years of service; paid sick leave in the amount of 13 days per year; and, optional participation in the Thrift Savings Plan, Federal Employees' Health Benefits, Group Life Insurance, Flexible Benefits, Commuter Benefit, and Long Term Care Programs.

Other Information

The U.S. Probation Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement, either of which may occur without prior written notice.

The U. S. Probation Office will not pay for any relocation or interview expenses.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The skills, knowledge and experience, as they pertain to this position, will be considered in determining the best applicants. Only applicants who best match the requirements for this position will be contacted for an interview.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

Applicants who submit incomplete packages may not be considered. The AO-78 may be obtained online at https://www.vaep.uscourts.gov/ .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.