Flight Operations Specialist (Aircraft Dispatcher)

Warrenton, Virginia
Jul 20, 2021
Jul 28, 2021
Full Time


Due to the Pandemic and individual states with different phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is determined by state and Federal officials that employees are allowed to report to the workplace where this position is located, on a regular basis.

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Incumbent initiates, diverts, and terminates flight operations. Exercises operational control through flight release and flight locating. Resolves conflicts with airman qualifications or aircraft airworthiness. Verifies crewmembers have met crew rest requirements. Reviews the Pilot in Command's (PIC) briefing against current weather, airport conditions, itinerary, crew and aircraft assignment. Verifies the planned flight and duty day limits are not exceeded. Concurs with the PIC that the flight may be conducted safely. Issues flight releases. Transmits the final load manifest back to the PIC before departure. Monitors flight progress to include departure, en route, destination, and alternate weather and Notice to Airmen (NOTAMs) which may impact flight safety or mission accomplishment. Accurately and in a timely manner, releases and arrives aircraft by capturing the required information in the appropriate computer-based information system(s). Develops flight plans and calculates weight and balance as the situation dictates. Analyzes and interprets aircraft maintenance discrepancies, inspection requirements, due dates, Minimum Equipment Lists, and Dispatch Deviation Guides. Analyzes and interprets flight inspection itineraries, taskings, and daily flight logs. Supports missions in execution by providing the flight crew assistance when requested. Maintains computer and web-based applications that depict Flight Program Operations' common operating picture. Reads and maintains read files, operation's bulletins, pass down logs or equivalent informational products designed to communicate operational informational needed to perform duties. Provides the oncoming watch officer/dispatcher a shift change debrief of previous shift activity and expected activity during next shift. Provides on-the-job training to new hires performing the same function. Conducts quality control reviews of data gathered and submitted into information systems used during the execution of duties. Maintains watch officer/dispatcher shift scheduling application.

The incumbent, provides 24/7/365 operations center-type support to Flight Program Operations, the JATOC Air Watch Officer, and the ATCSCC National Operations Manager. Answers the Flight Program Operations Control Center central telephone number(s) and provides customer support as needed. Represents Flight Program Operations' interests by acting as a liaison between Flight Program Operations, the JATOC, and the ATCSCC. Executes normal, abnormal, and emergency checklists in response to NAS incidents. Arranges bridge communication between senior officials, to facilitate the exchange of pertinent information for decision making and based on crisis or event. Participates in Testing, Training, and Exercises hosted by the JATOC and/or Flight Program Operations. Provides Flight Program Operations' status briefings to the JATOC Air Watch Officer and ATCSCC National Operations Manager.

Gathers and presents Flight Program Operations' metrics in a format required by management. Maintains office library of frequently referenced publications.

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status

Promotion Potential


Conditions of Employment

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Must submit an SF50 (See Required Documents)
  • Designated or Random Drug Testing required.
  • A one-year probationary period may be required.
  • Successful completion of a security investigation may be required.
  • Please review Required Documents & Additional Information.
  • Incumbent may be required to work on a rotating schedule (shift work) 24/7 to include holidays.


Group Coverage Qualification Standard for Administrative and Management Positions, Miscellaneous Administration and Program Series, 0301

To qualify for the position at the GS/FG 11 (FV-G) level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to GS/FG 9 (FV-F) level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

SPECIALIZED EXPERIENCE may include but not limited to: experience exercising responsibility with the Pilot in Command in the operational control of a civil aircraft; experience preparing flight plans, interpreting weather reports, NOTAMS, calculating aircraft weight and balance and other information required for the safe completion of flight; experience monitoring flight progress to include departure, en route, destination, and alternate weather and Notice to Airmen (NOTAMs) which may impact flight safety.


Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree.


LL.M. (if related)


Combination of qualifying education and experience equivalent to the amount required.

Your application must document your experience performing duties associated with the information shown in the duties section of this announcement.


In addition to the minimum qualifications, the following has been determined to be a selective factor for this position. This means possession of this criterion is part of the minimum qualifications and is essential to perform the duties and responsibilities of this position. Applicants who do not possess this criterion are ineligible for further consideration.

Selective Placement Factor: Applicant must possess one of the following: Airline Transport Pilot (ATP) Certificate OR an FAA Aircraft Dispatcher Certificate. Front and back copies of certificate(s) must be attached to application.

Applicants should include examples of specialized experience in their Work History.

Applicants may be asked to verify information on their application for employment with the FAA.

Qualifications must be met by the closing date of the announcement.


See qualifications required.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/working_here/financial_disclosure_requirements

The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.

This position is covered by the Department of Transportation's Drug and Alcohol Testing Program. Any applicant tentatively selected for this position will be subject to pre-employment or pre-appointment drug screening. Persons occupying a "testing designated position (TDP)" will be subject to random drug and/or alcohol testing.

  • Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed, or emailed applications cannot be accepted.
  • If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.
  • Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.
  • There are 2 Full Time Permanent position to be filled in Warrenton, VA.
  • A valid Airline Transport Pilot (ATP) Certificate OR an FAA Aircraft Dispatcher Certificate is required. Front and back copies of certificate(s) must be attached to application.
  • Please upload supporting documents into USAJOBS or 9-AMC-AHF-C400@faa.gov and reference the announcement number.
  • To confirm receipt of documents, please contact Jeff Westlake at 405-954-7947 or Jeffrey.K.Westlake@faa.gov .

  • This is a bargaining unit position.

    Links to Important Information: Locality Pay , COLA

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

    Background checks and security clearance

    Security clearance

    Drug test required

    Required Documents

    Notification of Personnel Action (Current SF-50), Documentation, e.g. transcripts will be accepted in combination with your online application and must be uploaded or submitted to 9-AMC-AHFC400@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number.

    Applicant must upload copies of Airline Transport Pilot (ATP) Certificate or FAA Aircraft Dispatcher Certificate. Front and back copies of certificate(s) must be attached to application.

    Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

    If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

    If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ . If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: http://www.archives.gov/st-louis/civilian-personnel/ .

    Expanded Veterans Hiring Opportunity (EVHO) are thoseveterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service.Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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