Duties

Summary

This position is located in the Office of the Chief Immigration Judge (OCIJ), Executive Office for Immigration Review (EOIR), United States Department of Justice (DOJ).

This is a Competitive Service position; additional positions maybe filled from this announcement within 90 days of certificate issuance.
Learn more about this agency

Responsibilities

The Deputy Chief Clerk provides support to the Chief Clerk in the planning, management, and evaluation of administrative case operations of OCIJ and the immigration courts, including case processing, records management and related court operation issues. Duties include, but are not limited to, the following:

• Coordinates court administrative case flow and records management.
• Develops policies, procedures, and practices for efficient case management.
• Plans and manages major projects impacting case processing and records management.
• Administers the automated case management system used to track and prioritize cases.
• Directs the work of a staff consisting of para-professional, administrative, technical and support personnel.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

• You must be a U.S. Citizen or National.
• You must complete a background investigation, credit check, and drug test.
• Selective Service Registration is required, as applicable.
• Moving and Relocation Expenses are not authorized.
• Resume and supporting documents (See How To Apply section).
• A one year probationary period may be required, if not already met.
• Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Qualifications

In order to qualify for the Deputy Chief Clerk position, you must meet the following time in grade requirements and minimum qualifications:

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-13 level is required to meet the time-in-grade requirements for the GS-14 level. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible. Please see Required Documents for additional information). Time-in-grade requirements also apply to VEOA applicants having held a GS position in the past year.

AND
FOR THE GS-14 LEVEL:

Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-13 grade level in the Federal service, performing the following duties:

Managing and coordinating court operations;

Managing a court case management system in accordance with legal and administrative requirements;

Developing new and enhanced processes, systems, and procedures for the administrative management of court cases;

Administering personnel management for a staff and/or team of employees (e.g. selection, promotion, training, evaluation.); AND

Investigating case management problem areas to identify root causes and propose solutions.

(You must support this experience in your resume.)

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

For more information on the qualifications for this position, click here .

Education

Additional information

This position is open to Current Department of Justice (DOJ) Employees in the Competitive Service with Career or Career Conditional Tenure. Your SF-50 must reflect current employment with DOJ and career/career-conditional tenure (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1).

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants applying under merit promotion procedures will be rated in accordance with the EOIR's Merit Staffing plan. Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Assessment Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated based on the following knowledge, skills, abilities (KSAs) or competencies:

• Administration and Management
• Information Management
• Interpersonal Skills
• Managing Human Resources
• Planning and Evaluating

NOTE : In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Your resume MUST contain your full name, address, phone number, and the following employment information:

• Employer name and location for each position held.
• From and to dates (MM/YY-MM/YY or from MM/YY to "present") for each position held. The month and year is required to fully credit your time.
• For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week).
• Grade levels held for each federal position.
• Detailed descriptions of experience under each position held. (Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement.)
• Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.).

(ALL INFORMATION IS SUBJECT TO VERIFICATION PRIOR TO FINAL SELECTION.)

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
High Risk (HR)

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)
2. A complete Assessment Questionnaire.
3. SF-50 reflecting current employment and proof of status with the Department of Justice(DOJ). The SF-50 must show you are a current DOJ employee. Must provide your most recent non-award Notification of Personnel Action (SF-50) showing you are in the competitive service (block 24 must contain a 1 or 2 and block 34 must contain a 1), highest grade held (and promotion potential) on a permanent basis, position title (block 15), series, grade and step (blocks 17, 18 & 19), and organization of record (block 22). If your current grade is not your highest permanent grade, submit an additional SF-50 showing your highest grade. If you are a current temporary/term employee who previously held a status Federal position, you need to submit your SF-50 which shows your eligibility to be considered. Examples of qualifying SF-50s: Promotion, WIG, new appointment, and SF-50s dated more than one year. You may have to submit multiple SF-50s. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible. Must be uploaded and submitted with your application packaged by the closing date of the announcement.
4. Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
5. Other Supporting Documents, if applicable to you.

• Surplus or displaced employees eligible for CTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), most recent performance appraisal, SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, full performance level, and duty location with your application.
• Any other supporting documentation required for verification as described in the announcement.

Note: Multiple selections may be made from this announcement. Salaries above are an approximation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.