ADMINISTRATIVE OFFICER

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 17, 2021
Closes
Jul 23, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located with the Bureau of Indian Affairs, Central Office, Office of the Director in Washington, District of Columbia.

NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

Learn more about this agency

Responsibilities

* Responsible for conducting and managing all administrative matters in the Office of the Director, Bureau of Indian Affairs.

* Develops and executes administrative policies, plans and goals, objectives, and implementation strategies to ensure compliance with all statutory obligations and regulatory requirements.

* Plans, tracks, and executes budget and financial requirements for the Office monitoring the rate of expenditure of available funds and utilizing financial systems to analyze and reconcile costs and obligations.

* Advises and provides regular reports on matters involving budget, finance, procurement and contracting, property management, and all other related administrative support services.

* Develops and ensures completion of all personnel related activities for the Office, carrying out actions necessary to assure compliance with personnel laws, policies, regulations, and procedures.

* Manages the Office personnel program, advising on requirements that may impact the organization such as the hiring controls, performance appraisal system, awards, and training.

* Tracks incoming administrative requests, referrals and inquiries, performs in-depth review and analysis of incoming, reviews responses for completeness and accuracy, and coordinates with appropriate parties to finalize responses, ensuring all requests are complete, meet deadlines, and in compliance.

* Responsible for tracking all Bureau memorandum and directives, incoming/outgoing correspondence, and records management.

* Completes requests or assignments requiring qualitative and quantitative analytical skill to perform in-depth research, compile data, or prepare highly sensitive reports or correspondence for the Director.

Travel Required

Occasional travel - Some travel may be required to Regional and field offices, reservations, etc.

Supervisory status
No

Promotion Potential
13 - A career ladder promotion is at the discretion of management, and in no way guaranteed.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
  • You will be required to have federal payments made by Direct Deposit
  • You may be required to successfully complete a probationary/trial period
  • A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
  • If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
  • Incumbent is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 3 year period immediately preceding submittal of GSA Form 3607.


Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Administrative and Management Positions, GS-0341).

GS-13: I have at least 1 year of specialized experience or the equivalent, comparable to at least the GS-12 in the Federal Service (obtained in either the public or private sector). Specialized experience that includes activities in providing a wide variety of administrative services to enable efficient operation of a business or program office; analyzing work functions and processes and identifying process improvements; planning and coordinating budget and financial plans and operations; or developing and formulating alternative solutions to administrative matters.

GS-12: I have at least 1 year of specialized experience or the equivalent, comparable to at least the GS-11 in the Federal Service (obtained in either the public or private sector). Specialized experience that includes involving financial and human resources; management analysis, procurement, contract administration, property management, reports management, data processing, and similar or closely related activities.

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and is typically in or related to the position to be filled.

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).

Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.


Education

This job does not have an education qualification requirement.

Additional information

All new hires earn the beginning salary of their pay grade (Step 1). See 2021 Salary Tables here and select the duty station from the Washington, District of Columbia to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

The full performance level of this position is GS-13. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

TELEWORK: Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/ ; Vets Info Guide: http://www.fedshirevets.gov/ .

Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package will be evaluated against the minimum qualification requirements specified above. In order to qualify, your resume must specifically describe your work history and the duties you performed in each position. Your resume will be evaluated after the closing date of 07/22/2021 to determine whether you meet the minimum qualification requirements for this position. Competencies measured include:
  • Administration and Management
  • Contracting/Procurement
  • Financial Management
  • Organizational Awareness
  • Quality Management

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If the information in your resume does not support your responses to the assessment questions, your score may be adjusted to more accurately reflect your qualifications.

Qualified Indian preference candidates will be referred to the hiring manager in order of veterans' preference.

Due weight will be given to performance appraisals and awards during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

You may preview the assessment questions here in the https://apply.usastaffing.gov/ViewQuestionnaire/11166978 .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

The following documents are required for this position:
  • Resume which details work experience including dates worked (mm/yy-mm/yy), position title, Grade (if federal service), and hours worked per week.
  • On-line Assessment Questionnaire
  • Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
  • Veteran's documentation - (if applicable) VA letter on VA letterhead stating your overall combined rating, SF-15, DD-214 (copy 4) reflecting an honorable discharge and dates of active duty military service.
  • Special Appointing Authority documentation (if applying under a special hiring authority)
  • BIA Form 4432 (if claiming Indian preference)
  • Performance Appraisal (if applying under the Land Management Flexibility Act)
  • Current & Former Federal Employees
    • If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility, you must submit the following by the closing date of this announcement, or you will not receive consideration as such:
      -- a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step; and
      -- your most recent performance appraisal (if you do not have your most recent performance appraisal, please submit an explanation as to why it is unavailable); and
      -- if applicable, a list of any awards you received in the last 5 years (i.e., superior performance awards, special act or achievement awards, quality step increase, etc.).
If you are applying as a VEOA candidate, you must submit a copy of your DD-214 and your letter from the VA reflecting an honorable discharge and that you either completed three years of active duty service or are a preference eligible. For more information see: https://www.fedshirevets.gov/job/shav/index.aspx#veoa .

If you are unable to apply online, require reasonable accommodation in the application process if you are an applicant with a disability, or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it.

ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.

Similar jobs