Program Analyst (Acquisition)

Washington, D.C
Jul 17, 2021
Jul 25, 2021
Full Time


Applicants who were found qualified under announcement #21-DTS-11075658 will automatically be considered and need not reapply.

This position resides in the Department of Technology Services (DTS), Service and Business Management Staff (SBMS).
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The incumbent functions as a technical resource center and clearinghouse for all IT acquisitions developed by DTS Chief Operating Officer (COO) project and program offices. The SBMS Staff provides DTS program offices with analytical, consulting, and document review support for IT hardware, software, and services acquisitions. SBMS also serve as Contracting Officer's Representatives (COR) and perform daily tasks related to contract administration and oversight for a wide portfolio of IT contracts and Blanket Purchase Agreements during the post-award period across the four COO Offices. The incumbent provides consultation on contract management and acquisitions strategy to IT program managers, technical, and financial specialists. These activities involve market research on technology, development and review of acquisitions documents, and evaluation of cost and pricing strategies. The incumbent reviews solicitations to ensure requirements, goals, and objectives correctly represent the needs of the program office. The incumbent serves on the source selection panel and provides expertise on the acquisition method. The incumbent also works with program office stakeholders to resolve acquisition-related problems impeding the accomplishment of IT projects and program goals and objectives. The incumbent ensures delivery integrity for awarded contracts and actively and proactively participates in Budget Formulation and Execution exercises.

Duties may include, but are not limited to:
  • Supporting IT program offices in performing pre-award contract functions. This includes developing contract requirements, such as Statements of Work (SOW), Market Research, Independent Government Cost Estimates (IGCE), as well as evaluation and performance criteria for IT hardware, software, and services acquisitions. The documentation encompasses functions to be performed, outcomes or levels of performance to be achieved, and essential performance characteristics for requirements to be delivered.
  • Providing expertise on whether a program office requires contract support. Serving as a subject matter expert for IT program offices on contract vehicles and potential methods of procurement. Participating in post-award orientation conferences.
  • Performing as COR for IT hardware, software and services contracts, and serving as a technical liaison between the Contracting Officer and the Contractor. Responsible for ensuring satisfactory performance of effort and timely delivery of services as set forth in the contract. Duties also include overseeing schedules for contracts and task orders, monitoring costs and performance, and other contract oversight.
  • Participating in acquisition planning and serving in a leadership role to describe the IT program office needs to the Contracting Officer. Coordinating with the Contracting Officer and program office SMEs to ensure all acquisition documentation is complete and accurate. Preparing the requirements documentation and transmitting the acquisition request package to the contracting office.
  • Developing functional and technical requirements for Judiciary enterprise and/or COO scale hardware and software acquisitions (e.g., software site licenses) in coordination with other Administrative Office directorates and offices and Judiciary technical advisory and working groups. This includes developing requirements studies and cost/benefit analyses.
  • Serving as an IT acquisition consultant in working groups comprised of technical and management staff within the Administrative Office and Judiciary. On an ad hoc basis, leading teams to plan and develop IT acquisition strategies on special projects or studies of considerable scope and depth. Using IT technical expertise to resolve management, technical, and compelling contingency issues.
  • Serving as a primary DTS Purchase Card holder and SuperCard holder. Reviewing purchase card documents for accuracy and ensuring appropriate quote(s) and all other necessary information are attached before making the purchase. As the primary card holder, ensuring accuracy of the monthly purchase card statements, reconciling monthly statements, and endorsing the statements for approval and payment.
  • Improving knowledge of SBMS's technology stack, SBMS's business processes, general and specific project management best practices and principles, general and specific contract management practices and principles, and knowledge of other supporting frameworks (TBM, FEAC, ITIL, FAR) to improve the quality of service provided to SBMSs' customers.
  • Providing coordination and stewardship of the development of the applicable COO-SBMS financial plan and the semiannual review of the plan proactively socializing inputs with the COO-SBMS Finance Staff and proactively engaging the COO-SBMS Chief on reviews and signoffs.
  • Other duties as assigned.

  • Travel Required

    Not required

    Supervisory status

    Promotion Potential


    Conditions of Employment

  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • All new AO employees must identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
  • Relocation expenses may be provided, but only if authorized by the Director of the AO.

  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is experience directly related to:
  • Providing consultation on contract management and acquisitions strategy to IT program managers, technical and financial specialists.
  • Serving as a Contract Officer's Representative for IT products and services.
  • Applicants with the following experiences are highly desirable.

    Experience in Service Now Acquisition.
    Experience in Enterprise Infrastructure Solutions (EIS) - GSA Acquisition experience and Networxs Transition.
    Experience in Technology Business Management (TBM).


    This position does not require education to qualify.

    Additional information

    The AO is an Equal Opportunity Employer.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

    You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Required Documents

    For this job announcement the following documents and/or information are required:
    • Resume - Any written format you choose to describe your job-related qualifications.
    • Citizenship - Include country of citizenship on resume.
    • Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
    • Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.