Management Analyst Iii

Fairfax, Virginia
$69,407.31 - $115,678.37 Annually
Jul 17, 2021
Jul 24, 2021
Full Time
Job Announcement

Responsible for the overall administration, management and supervision of the volunteer fire and emergency medical programs annually, from basic entry level training through specialist training to career development and re-certification courses. Facilitates the delivery of the evening and weekend training program: plan, schedule, and assign classes and training facilities for all courses. Reviews, analyzes and recommends improvements to established course objectives, outlines, and lesson plan contents through training needs assessment and task analyses while ensuring compliance with NFPA, Commonwealth of Virginia Fire Programs and Fairfax County Fire and Rescue professional requirements. Reviews courses to ensure same delivery scheme as used by the day schools in form, content and performance tests. Develops and prepares training materials and resources. Provides guidance for identifying effective training materials and audio-visual aids as required for each course: assists with planning and producing materials and training resources that are effective learning tools. Liaises with other academy staff members to ensure correct training resources, audio-visual aids are available to meet curriculum timetable. Designs program evaluation instruments that effectively assess the quality and effectiveness of training programs; provides direction as to how and when these methods should be used. Documents class attendance for all courses. Monitors module and final examinations to ensure content validity and reliability and are in compliance with NFPA, Commonwealth of Virginia Fire Programs and Fairfax County Fire and Rescue Department standards. Verifies that all candidates have met the prerequisites and course objectives as required by NFPA, the Commonwealth of Virginia and Fairfax County Fire and Rescue Department prior to final examinations and certification. Assures that the Commonwealth of Virginia Fire Programs Local Accreditation record-keeping rules are satisfied: maintains file for each course including program correspondence, attendance record, test results and course and instructor evaluations. Acts as the Area Test Supervisor/Coordinator with regards to maintenance and security of state examinations.

Assists all volunteer members in successful achievement of individual certification efforts. Manages and coordinates a training and qualification database for over 300 supplementary fire fighters and emergency medical technicians. Utilizes the training database for certification requirements. Verifies candidate certification levels to determine eligibility for course enrollment. Counsels personnel on requirements for specialist training, career development and advancement. Replies orally and in writing to inquiries concerning training certification, course curriculum requirements and other training issues. Manages the Equivalency Challenge Program for the Chief Training Officer. Conducts case by case review of fire and emergency medical training achieved outside of Fairfax County by perspective volunteer and career personnel. Writes detailed reports on the training required to meet the professional standards required by NFPA, Commonwealth of Virginia Fire Programs and Fairfax County Fire and Rescue Department. Administers equivalency challenge tests as required. Replies orally and in writing to inquiries concerning Fairfax County training certification and course curriculum requirements for personnel seeking equivalency recognition in other Fire and Rescue Departments. Administers the volunteer re-entry program.

Assigns, evaluates, supervises, disciplines, and counsels fifty-two seasonal adjunct instructors. Assigns qualified instructors for individual modules and the entire course. Matches individual specialization skills to course module while maintaining correct instructor: student ratio, and without exceeding 20 hours per week for an individual instructor. Evaluates instructors for quality of content, processes and delivers course material. Writes annual evaluations on all instructors. Chairs regular meetings with all instructors to provide guidance and receive feedback on administrative and general instructional matters. Acts as liaison between adjunct instructors and academy staff. Arranges for adjunct instructors to assist with special projects / training as appropriate. Assesses the training needs of adjunct instructors. Provides/arranges training as appropriate. Validates instructor's time and attendance records.

Identifies, plans and proposes the change/development of basic, specialist and career development training courses to meet the future needs of volunteer members. Participates in the implementation of new system or procedure. Conducts training needs assessment and task analyses insuring conformity of training meets the operational goal.

Plans the budget preparation process for the adjunct instructors. Prepares budget documents. Administer the adjunct instructor's budget. Writes justifications and analyses cost-effectiveness of required training budget items as detailed by the Chief Training Officer.

Attends Fire Commission and Volunteer Fire and Rescue Association monthly meetings. Attends senior staff meetings as appropriate. Prepares and delivers written and oral reports on current training programs. Reviews, analyzes and reports any trends and changes in attitude, completion rate, dropout rate, reasons for non-completion of courses and certification rate of all evening and weekend training programs. Reports to leadership forthcoming expiration dates of professional certification. Prepares written reports to leadership detailing deficiencies in training for personnel in their department. Maintains relationship with Virginia State Fire Programs Area Manager, Virginia State EMS Office, other fire and rescue departments in the Northern Virginia Region, and other Fairfax County agencies. Reply orally and in writing to all inquiries concerning certification and course curriculum. Advises and coordinates availability of places for state examinations and / or training programs held at the Academy. Arranges for the use of training facilities outside the Academy as required to meet volunteer training needs.

Completes special projects and other related duties as assigned by chief training officer, volunteer fire commissioner volunteer liaison, which further the goals and objectives of the Fire and Rescue Department.

In absence of the Management Analyst III act as the volunteer liaison. On behalf of the Volunteer Liaison Office, coordinates the CERT Training program requirements at the Fire & Rescue Academy.

Note: The assigned functional area of this position is Business Administration, Business Management, Public Safety Management & Emergency Management.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list).
  • Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
  • Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
  • Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
  • Ability to identify possible solutions for solving business problems;
  • Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
  • Ability to make oral presentations to department management, other departments, or the public;
  • Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
  • Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
  • Ability to supervise and train staff;
  • Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience with in the functional area.

  • Certification as a Virginia Office of Emergency Medical Services - Educational Coordinator. Certification as a National Association of EMS Educator- Instructor I/II.
  • Certification in National Fire Protection Association 1403-Live Bum.
  • Certification as a American Heart Association CPR instructor.
  • National Fire Academy certifications in Fire Instructor I/II, Firefighter J/11 Train-the-Trainer.
  • National Fire Protection Association 1403-Awareness certification.
  • Experience using Virginia Office of EMS Website/Portal.
    Experience using Target Solutions and SQL Server Databases.
  • Understanding of the Virginia Department of Fire Programs - Delegated Authority program and experience using the Cornerstone OnDemand database.


The appointee to this position will be required to complete a criminal background check, driving record check, and sanctions screening to the satisfaction of the employer.

Must be able to lift and· carry 50 pounds, bend and kneel for extended periods of time as needed to support practical evolution instruction. All duties performed with or without reasonable accommodations.

Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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