Board Operations Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 16, 2021
Closes
Jul 22, 2021
Hours
Full Time
Duties

Summary

This position is located in the Office of the Executive Director of Operations (OEDO), Defense Nuclear Facilities Safety Board (DNFSB), and operationally supports the Manager of Board Operations, Executive Director of Operations (EDO), Chairman, and Board Members. The incumbent is responsible for performing various administrative management functions in support of the agency, EDO, and Board Members.

Learn more about this agency

Responsibilities

As a Board Operations Specialist GS-0301-14, your typical work assignments may include the following:
  • Serves as the primary writer-editor for the agency's senior leadership and provides advice and assistance in analyzing program issues, resolving program and administrative problems, and is responsible for assuring the accuracy, responsiveness, and timeliness of all materials and correspondence related to executive staff.
  • Collects, assembles, prepares, and disseminates information to the agency, White House personnel, Congress, state and local government, and other Federal agencies. Reviews, tracks, and analyzes executive materials, correspondence, written and electronic documents, including classified material. These documents are addressed to the Executive Director of Operations (EDO), individual Board Members, the Board as a whole, or the Chair.
  • Develops communication plans, policies, and procedures. Develops general policy and procedural framework for handling all correspondence matters, including procedures for handling routine inquiries and overall policies and procedures for major action.
  • Prepares a variety of correspondence, reports, position papers, fact sheets, point papers and letters to internal and external offices in response to tasking from agency senior leaders.
  • Serves as a technical expert in writing and editing, organization-wide communications, public affairs, and external audience engagement. Responsible for assisting with internal communications across the agency, including developing and implementing communication processes between all agency Offices, the Chair, Board Members, and EDO. Assists with agency-wide or similar meeting preparations and logistics.


Travel Required

Occasional travel - To attend meetings, training, and other duties as assigned for the agency.

Supervisory status
No

Promotion Potential
14

Requirements

Conditions of Employment

  • U.S. Citizenship Required.
  • Will be required to complete background investigation and drug screening.
  • A one year trial/probationary period may be required.
  • Must provide resume and supporting documents (See required documents).
  • Time-in-Grade: Current or former Federal employees applying under Merit Promotion considerations must meet applicable time-in-grade requirements for consideration.


Qualifications

In order to qualify, you must meet the experience requirements described below. Your resume must clearly describe your relevant experience. You must meet the following requirements within 30 days of the closing date of the announcement.

Specialized Experience:

GS-14 Specialized Experience: One year of specialized experience equivalent to the GS-13 or higher-grade level in the Federal service or equivalent experience in the private sector, which demonstrates the knowledge, skills and abilities necessary to perform the duties of the position. Examples of specialized experience includes:
  • Performing comprehensive evaluations of organizational workflows;
  • Preparing and tracking correspondence, reports, and/or memoranda through the various review processes;
  • Managing and analyzing internal processes and procedures; and
  • Writing and editing organization-wide correspondence.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade Requirements: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-12 is required to meet the time-in-grade requirements for the GS-13 level. One year at the GS-13 is required to meet the time-in-grade requirements for the GS-14 level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. DO NOT submit Award SF-50's; Award SF-50's will not be accepted).

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Education

Additional information

  • DNFSB EEO Statement: The Defense Nuclear Facilities Safety Board fosters an inclusive and diverse workforce, find our EEO statement online at: Equal Employment Opportunity | Defense Nuclear Facilities Safety Board (dnfsb.gov)
  • Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov .
  • Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact DNFSB, Division of Human Resources. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. Applicants requesting an accommodation should contact the Human Resources office at 1-800-788-4016 or 202-694-7000.
  • Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) apply for the position through this announcement; (3) be rated well-qualified for the position with a score of 85 or above; and (4) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: USAJOBS Career Transition Programs


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this position based upon information reflected in your resume. Your resume must support your responses to the job specific assessment questionnaire, level of education claimed, experience, and/or training. To remain in consideration for this position, please ensure your resume covers this requirement and that your resume has been successfully submitted as part of your on-line application package. Creation of this package includes completing the on-line assessment questionnaire, uploading your resume, and uploading any required supporting documents.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics). Your resume should contain sufficient information to demonstrate possession of these competencies.
  • Communications and Media
  • Planning and Evaluating
  • Attention to Detail
  • Writing
  • Oral Communication

NOTE: Your resume and supporting documentation will be verified. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligible: If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ) you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority.

Veterans
Certain veterans are eligible to apply as a status candidate under the Veterans Employment Opportunity Act (VEOA). For more information, please click here .

Note: Applicants who are referred to the hiring office for selection consideration may be required to complete a writing sample and/or other writing exercise as part of the interview/selection process. If the hiring office decides to request a writing sample and/or other writing exercise as part of its selection process, a designated contractor or Agency representative will contact you to: (1) inform you of this requirement; and (2) provide further instructions.

To preview questions please click here .

Background checks and security clearance

Security clearance
Q Access Authorization

Drug test required
Yes

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
Credentialing , National security

Required Documents

A complete application includes:
  • A resume
  • Vacancy question responses, and
  • Submission of any required documents.

  • Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

    All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips .

    CURRENT AND FORMER FEDERAL EMPLOYEES -- Documentation Relating to Your Federal Employment:
    • You must submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)
    • Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, you must submit a copy of an additional SF-50 showing this grade.
    • Performance Appraisal. Applicants are required to submit a copy of a current (or last) performance rating of record. If you have not received a performance appraisal, please explain why in your application.

    Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE . Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).

    CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

    If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.), please see applicant guide for required documentation . In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    Similar jobs