ADMINISTRATIVE SPECIALIST

Location
Virginia
Salary
$49,608.00 - $75,732.80 Annually
Posted
Jul 16, 2021
Closes
Jul 30, 2021
Ref
1181-22A-DHS-KH
Function
Administrative
Hours
Full Time
Position Information
Are you a highly skilled administrative professional with a can-do attitude who enjoys managing a diverse range of tasks in a customer centric setting? If so, Arlington County has a great opportunity for you!

Arlington County's Children's Behavioral Health Bureau, Child and Family Services Division within the Department of Human Services Child has a unique opportunity for an Administrative Specialist to join a dynamic and innovative team of professionals. The Bureau is responsible for providing comprehensive mental health and substance use services to help children and youth to function adequately in their environments and help their families support them. Services for children and adolescents are provided in their homes, school, or community. As part of these services, the Bureau jointly manages the Children's Regional Crisis Response Program (CR2) contract with the Northern Virginia Regional Projects office, and several grants for services that promote the behavioral health of children and families. CR2 is a 24-hour mobile crisis stabilization service for youth up to age 21 (will begin supporting adults in the near future) in Northern Virginia who are facing mental health and/or substance use crises. This position will provide day-to-day support to the CR2 contract to include assisting the Bureau Chief monitor contract obligations and program spending; reviewing, analyzing, and preparing reports that identify trends, compliance issues, policy changes; and tracking performance expectations of the CR2 contract and other grants across the Bureau.

Specific Duties include:

  • Data Analysis
    • Collecting and analyzing data to compile reports for programs to include summaries on outcomes, trends, unusual occurrences, compliance issues, policy changes;
    • Managing data in electronic health information data systems;
  • Budget
    • Developing spreadsheets and tools for monitoring budget, purchase orders and tracking invoices;
    • Assists with organizing annual budget documentation for the bureau programs;
  • Working with Leadership
    • Supporting leadership with developing policies and procedures for mobile crisis services;
    • Researching and providing updates on website content of bureau programs;
  • Working in the Community
    • Assisting in planning, scheduling, coordinating the Bureau's Calendar of Events;
    • Preparing special reports, presentations, and constituent correspondence;
    • Tracking performance expectations of contracted services across the bureau; and
    • Coordinating with regional partners and attending relevant workgroups and committees related to mobile crises services.
Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Selection Criteria
Minimum:
  • Bachelor's degree in public administration, business administration, human services or field directly related to program area; and
  • One year experience in public administration or a related environment, performing program support functions in human services.
Substitution:
Additional qualifying experience may substitute for the education requirement on a year-for-year basis.

Desirables:
Preference may be given to candidates with experience in one or more of the following:
  • Excellent time management and problem-solving skills;
  • Intermediate skills with MS Office (i.e. Word, and Excel);
  • Ability to multitask a high volume of tasks effectively;
  • Ability to be flexible in supporting multiple programs;
  • Ability and willingness to learn County regulations, processes, and practices.
  • Experience working in customer service setting; and
  • Strong written and communication skills.

Special Requirements
A pre-hire background check and State of Virginia Child Welfare and Neglect Central Registry will be required.

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