Contract Specialist

Employer
USAJobs
Location
Baltimore, Maryland
Posted
Jul 15, 2021
Closes
Jul 22, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

Tour of Duty: 8:00 a.m. - 4:30 p.m.
Position Description Title/PD#: Contract Specialist / PD# 11009-A
Compressed/Flexible Schedules: Available
Telework: Eligible
Virtual Position: No

This recruitment is for one position with VHA Regional Procurement Office East, Network Contracting Office (NCO) 5, on the Healthcare Resources Team located in Baltimore, MD and Perry Point, MD. Vacancy can be filled at either of the duty locations listed.
Learn more about this agency

Responsibilities

Contract Specialist/ PD# 11009-A
  • Responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy.
  • Required to perform all contract work up to the point of contract award.
  • Serves as contract administrator on awarded contracts.
  • Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract.
  • Negotiates required changes to contract conditions to protect the agency.
  • Performs cost/price analysis on change order proposals and analysis of delivery requirements.
  • Negotiates prices and/or additional time required for performance and consideration on behalf of the Government.
  • Closes out contract upon completion of the contract, resolution of all conflicts, and final disposition of payment and obtains adequate release of claims documents to protect the agency.
  • Assists the requiring activities by serving as a member of acquisition planning teams.
  • Performs market research, reviews specifications and statements of work, and approves acquisition milestone plans.
  • Solely responsible for selecting the appropriate method of procurement i.e. simplified acquisition procedures, sealed-bidding, negotiations.
  • Performs a complete review of recommended sole-source requirements and conducts necessary market analyses to test the noncompetitive assumptions of requisitions.
  • Utilizes electronic systems for contract writing, contract management, contract reporting, and financial management in accordance with Agency policies.
  • Performs other duties as assigned.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • You must be a US Citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Selective Service Registration is required for all males born after 12/31/1959.
  • Position requires filing a Financial Disclosure Report.
  • Selected applicants will be required to complete an online onboarding process.


Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/21/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks as a GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Basic Requirements for GS-12

A 4-year course of study leading to a bachelor's degree with a major in any field

- OR -

At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.

Note: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S. Department of Education, and appears on a college or university transcript.

Specialized Experience

Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience include experience with: Federal Acquisition regulations (or similar), VA Acquisition regulations (or similar), contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts. Various types of contracts, including firm fixed price, firm fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions. Cost/price analysis techniques used in evaluation of contractor proposals, change order proposals and to conduct negotiations. Negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements. Contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract. Commercial and industrial business practices to identify sources, analyze cost and pricing data. Program objectives, technical terminology, and uses of equipment, architect engineering services, or construction services to be procured to plan, negotiate and administer the contract.

GS-12 and above (No educational equivalent)

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/

Education

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http://ope.ed.gov/accreditation/ .

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/rif/employee_guides/career_transition.asp

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following competencies based on your application for this position:

Competency 1 - PRE-SOLICITATION - Uses knowledge that is acquired through formal training or extensive on the job experience to perform contracting pre-award functions; includes knowledge of various types of contracts and methods, market research, and applicable contract laws and regulations; determines resource requirements, develops long and short term strategies to procure equipment or services, and coordinates with customers and stakeholders; is able to identify sources.

Competency 2 - CONTRACT FORMATION - Uses knowledge acquired through extensive on the job experience to develop solicitation documents, create appropriate evaluation factors, review and analyze vendor submissions; is able to appropriately determine award recommendation.

Competency 3 - CONTRACT ADMINISTRATION - Knowledge and application of contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract and deliverables; resolves discrepancies; performs contract closeout functions.

Competency 4 - CUSTOMER SERVICE -Works with customers to assess their needs, offer solutions that will meet or exceed their expectations; is committed to providing quality products and services in a timely manner.

Competency 5 - WRITTEN AND IN-PERSON COMMUNICATION - Recognizes and uses correct English grammar, punctuation, and spelling; communicates information in a succinct and organized manner; produces written information, which may include technical material such as solicitation documents, statements of work, contract provisions, etc., that is appropriate for the intended audience; in person clearly conveys technical material such as acquisition information, statements of work, contract provisions, etc., that is appropriate for the intended audience.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

The following documents are required:
  • Your Résumé (Federal positions must include series, grade, and step. All positions must include starting and ending dates of employment, month and year, and hours worked per week, and salary information).
  • If you are a current or former Federal employee, you must submit a copy of your last or most recent signed Notification of Personnel Action (SF-50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note: If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award SF-50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
  • Copy of transcripts. Must show name of college to determine accreditation. The applicant's name must be on the transcripts. If qualifying based on a degree, or for positions requiring a degree, the transcript must show the date the degree was conferred. If selected, you must provide official transcripts. NOTE: Transcripts should state degree conferred, and have a date. Bachelor's transcripts are required to meet the basic requirement for this position; please submit all transcripts. Copies of Official Transcripts are accepted and are the best way to ensure your education is interpreted correctly in accordance with OPM qualification standards, but unofficial transcripts are accepted if they contain all the required information. If credit for a course is being questioned by the HR Professional performing qualifications, it is your responsibility to provide supporting descriptive information (course syllabus/descriptions) in your application package.
  • Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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