Invoice Specialist

Jul 08, 2021
Aug 12, 2021
Full Time
The Invoice Specialist will be responsible to compile data from vendor invoices and supporting documents to verify accuracy of billing data and enter invoice data into PeopleSoft ERP system.


Minimum Education
Associate's Degree Or equivalent work experience (Required)

Minimum Work Experience
2 years In entering financial data or equivalent experience (Required)

Required Skills/Knowledge
Knowledge of Microsoft applications
Strong attention to detail and exceptional organizational skills
Experience with ERP systems; PeopleSoft experience preferred
Strong communication and analytical skills
Ability to be an effective team member and display initiative
Willing to take on extra tasks

Functional Accountabilities
Data Entry
  • Compile data from vendor invoices and support documents to verify accuracy of billing data.
  • Enter vendor invoices for On-line Check Requests in Accounts Payable system.
  • Track invoice status with A/P and updating payment status and information.
  • Communicate with vendors to reconcile invoice discrepancies.
  • Maintain records of On-line Check Requests as well as all invoices paid under Purchase Orders.
  • Work closely with the IT Financial Analyst.
  • Speak up when team members appear to exhibit unsafe behavior or performance
  • Continuously validate and verify information needed for decision making or documentation
  • Stop in the face of uncertainty and takes time to resolve the situation
  • Demonstrate accurate, clear and timely verbal and written communication
  • Actively promote safety for patients, families, visitors and co-workers
  • Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities
Clerical Duties
  • File office documents as necessary.
  • Request reports and documentation from team members for project information as necessary.
Organizational Commitment/Identification
  • Partner in the mission and upholds the core principles of the organization
  • Committed to diversity and recognizes value of cultural ethnic differences
  • Demonstrate personal and professional integrity
  • Maintain confidentiality at all times
Customer Service
  • Anticipate and responds to customer needs; follows up until needs are met
  • Demonstrate collaborative and respectful behavior
  • Partner with all team members to achieve goals
  • Receptive to others' ideas and opinions
Performance Improvement/Problem-solving
  • Contribute to a positive work environment
  • Demonstrate flexibility and willingness to change
  • Identify opportunities to improve clinical and administrative processes
  • Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
  • Use resources efficiently
  • Search for less costly ways of doing things

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

Similar jobs