Accounts Payable Specialist

Washington, DC
Jul 01, 2021
Aug 09, 2021
Full Time
Job Description

The Accounts Payable Specialist selected to join The Washington Post will ensure accurate and timely processing of payments and vendor setups in support of a diverse media and technology organization with growing global operations.

This visible position requires someone with curiosity, attention to detail, and critical thinking. The successful candidate will possess domestic and global banking knowledge with the ability to prioritize, plan, and problem solve along with other members of a high performing team.

Through collaboration with business owners across financial, sales, engineering, manufacturing, and distribution operations, the successful candidate must be flexible and adjust to new challenges arising from the aggressive growth strategy of The Washington Post.

This individual will be instrumental in ensuring that all setups and payments are validated and audited through their careful review and execution of tasks in their daily rotation of duties.

  • Complete payments and controls expenses by reviewing, processing, and validating invoices against signature authority levels.
  • Audit and reconcile processed work by verifying entries and comparing system reports for daily balancing
  • Pay vendors by monitoring discount opportunities and vendor payment terms
  • Resolve purchase order, contract, invoice, or payment discrepancies with business owners and vendors
  • Process requests for cash advances and disburse petty cash by recording entry & verifying documentation
  • Verify vendor accounts by reviewing invoices, related transactions and correcting discrepancies
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Validate and process AP payment card on vendor portals
  • 1099 processing and maintenance
  • Assist in month-end period closing and reporting
  • Manage invoice uploads into Oracle and manually enter invoices as needed
  • Prepare and process daily payment files for bank submission
  • Vendor profile setup and maintenance
  • Provide supporting documentation for audits
  • Report system and process deficiencies to management and/or IT staff for resolution
  • Assist with projects and other related duties as needed

  • 3+ years of Accounts Payable experience - including vendor setup
  • Oracle experience with diverse vendor setups, banking information, and upload experience
  • Global banking experience working with multiple currencies and payment types a plus
  • Strong problem-solving skills, to include accounting principles knowledge, documentation, research and resolution, data analysis and multi-tasking
  • Thorough knowledge of accounts payable/general ledger systems and procedures, financial chart of accounts and corporate operational procedures
  • Proficient in Excel and Word
  • Must have strong work ethic, initiative and curiosity
  • Must be detail oriented with a professional attitude and strong customer service skills
  • Must be well organized and a self-starter possessing strong organizational and time management skills
  • Must possess the ability to communicate effectively verbally and in writing with internal stakeholders and vendors
  • Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.

The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?


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