Meetings Manager

Employer
NTCA
Location
Arlington, Virginia
Posted
Jun 25, 2021
Closes
Jul 30, 2021
Function
Other
Hours
Full Time

NTCA – The Rural Broadband Association is looking for a Meetings Manager to join our Meetings department. This position will report to the Director of Meetings and will play an integral role in planning and executing various association meetings and conferences for both in person and digital formats. As our Meetings Manager, you will have the opportunity to work closely with other Meeting department staff on meeting logistics, establish and maintain budget for meetings, and work with various outside vendors such as hotels, convention centers, and AV companies.

What will you do?

  1. Negotiate and contract for, plan and execute various association meetings and conferences.  Assist in evaluating hotel properties for future meetings and contracting future meeting properties.  Budget for future meetings.  Develop meeting logistical requirements for hotel convention services department.  Work on logistical meeting details, including handling VIP requests for various meetings. Provide on-site logistical management of meetings.  Review hotel bills for accuracy and allocates all charges to the proper department.

 

  1. Oversee and manage housing needs for various association meetings as needed.

 

 

  1. Responsible for and works closely with other Meetings department staff on logistics/projects related to multiple association meetings and conferences.

 

 

  1. Responsible for offsite events and tours for various association meetings.
  1. Prepares and reviews promotional and website content (including app content) for various association meetings. Contributes to and edits promotional materials and master schedule for various association meetings.

 

 

  1. Work with member engagement staff on EXPO related logistics as needed. Work closely with the Finance department on budgets and department’s expenditures, as needed. 

 

  1. Serve as primary contact with affiliates for their meeting needs.

 

 

  1. Work closely with the Director of Meetings and Meetings Manager in the development of long and short-range plans, strategic endeavors and budgets.

 

 

  1. Works collaboratively across the division and the organization to actively assist where needed and seeks out ways to add value to the organization. Perform other special projects or duties, as required.

The ideal candidate will have the following position requirements:

  • Practical knowledge, skills & abilities usually acquired through an undergraduate degree
  • Minimum of 4-6 years of related work experience
  • Willing to travel to events and site tours as needed
  • CMP preferred but not required
  • Association experience preferred but not required
  • Understanding and good knowledge of computer systems, software, and database management; meeting, conference, and logistics; hotel industry, operations, policy and administration; technology as it relates to meetings and general accounting principles and practices.
  • Interpersonal and oral & written communication skills; and good organization, negotiation, and project management skills.

Why work for us?

NTCA offers competitive salary and excellent benefits including, health and wellness plans, Metro/parking subsidy, flexible work schedules, multiple retirement programs, and many more. We are located in a modern office within walking distance of the Ballston Metro Station.

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