Duties

Summary

This position is a Program Analyst working for the Headquarters (Region 9) in Fish and Aquatic Conservation Program of the US Fish and Wildlife Service. to assist in real property maintenance and asset planning for a diverse portfolio including 83 field stations with total assets valued at approximately $3.4 billion. This is part of a dynamic headquarters team aiming to improve aquatic conservation through the integration of animal propagation, applied science, and strategic asset management.
Learn more about this agency

Responsibilities

As a Program Analyst your duties will include, but are not limited to, the following:

• Manages and uses the Service Asset and Maintenance Management System (SAMMS) and Financial Business Management Systems (FBMS) to accomplish the following: prioritize and prepare the 5-year repair/rehabilitation plans; schedule, monitor, and report on comprehensive condition assessments; determine annual operations and maintenance costs for real property assets and report on those activities, including asset life cycle costs when necessary; provide comprehensive data on fixed assets; provide accurate and current data for maintenance and construction-project decision making; systematically identify maintenance needs/deficiencies at all field stations; and determine the non-funded maintenance backlog for the Service. The Department establishes the overall Station, Regional, and National maintenance project guidance, HQ establishes the funding priorities, which the regions use to prioritize maintenance projects. The incumbent will enable the preparation of Service-wide maintenance and construction budget requests using systematic, standardized procedures; and monitor and document corrective actions, project expenditures and accomplishments.
• Contributes to management of the NFHS facility portfolio by (1) providing quality assurance for real property data, (2) determining and managing Federal Real Property Profile (FRPP) reporting requirements, (3) assessing administrative processes for disposal of real property assets, (4) ensuring cost savings and owned space management, and (5) developing, testing, and training for the NFHS FBMS and Service Asset and Maintenance Management System.
• Manages the comprehensive condition assessment program and Federal Real Property Profile (FRPP) reporting; and develops resources necessary to determine costs of deferred maintenance and construction needs and deficiencies.
• Executes a balanced asset and maintenance management program within the NFHS, to include a broad array of information related to the acquisition and management of equipment and fixed assets needed for the management of aquatic resource conservation programs to include management of cultural and natural resources, and public recreation and education programs; and serves as a staff member in FAC in matters related to management, maintenance, replacement, and construction of facilities within the NFHS.
• Works with a variety of intra and interagency, and DOI workgroups and Programs such as the Facility Management System Partnership; the Asset Management Partnership; the Infrastructure Management Division; and others to collaborate on most effective methods for stewardship of field station assets.

Promotion Potential: This position involves a multi-grade career ladder. The major duties listed represent the full performance level of GS-13. At lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-13.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.
• Resume and supporting documents (See How to Apply).
• Suitability for employment, as determined by background investigation
• Probationary Period: Selectees may be required to successfully complete a probationary period.

Qualifications

Only experience and education obtained by 06/29/2021 will be considered.

In order to qualify for this position you must possess:

For GS-12, you must possess at least one year of specialized experience equivalent to at least the GS-11 level in the Federal service. Specialized experience may include the following duties: (1) assisting in testing and maintaining real property or financial and business management systems; (2) reviewing and revising existing policies or guidance documents about the management of infrastructure assets; (3) recommending procedures to improve the effectiveness and efficiency of program operations; and (4) collaborating with management and staff from other offices and divisions about facility assets policies or issues.

For GS-13, you must possess at least one year of specialized experience equivalent to at least the GS-12 grade level in the Federal service. Specialized experience may include the following duties: (1) leading reviews to test and maintain real property and financial and business management systems; (2) using systems to improve asset management, track maintenance expenditures, capture maintenance needs, quantify maintenance activities and report maintenance accomplishments; (3) developing new policies or guidance documents about the management of infrastructure assets; (4) developing, modifying, revising, and implementing procedures to improve the effectiveness and efficiency of program operations; and (5) working with a variety of interagency workgroups to collaborate on most effective methods of facility asset management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Telework: This position is suitable for telework and may be allowed to telework with supervisory approval.

Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP and ICTAP click here

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

All qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The category ratings for this position are: Best Qualified, Well Qualified, and Qualified

The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Accountability
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Influencing/Negotiating
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork
• Extensive knowledge of infrastructure requirements, management and organizational principles and practices, cost estimation techniques, and budgeting practices in order to perform asset management planning; and budget planning, programming, and execution.
• Mastery of quantitative and qualitative analytical techniques to develop asset management plans that lay out comprehensive, innovative approaches to managing constructed assets in response to government-wide efforts to improve management of real property.
• Mastery of the use of computerized applications to effectively maintain, manage, replace and dispose of facilities in a nationwide organization.
• Extensive knowledge of the policies, procedures, and regulations of the Service and Department relating to the technical operation of the Real Property Maintenance Activity to include knowledge of the techniques, material and labor cost associated with infrastructure and infrastructure components in order to monitor and report real property acquisitions and disposals; report required information to GSA-FRPP, DOl, OMB, and GAO including quarterly reporting for financial audit purposes; and oversee the national comprehensive condition assessment (CCA) program and evaluate CCA findings.
• Advanced knowledge of, and skill in applying, the principles and techniques of facilities program management to effectively manage a highly diversified facility infrastructure, apply the latest information technologies to management of resources, and apply budgetary, accounting, purchasing, safety, and technical procedures to program activities.
• Mastery of the Service Asset and Maintenance Management System (SAMMS) and Financial Business Management System (FBMS) to improve asset management decision-making, inventory quality, track maintenance expenditures, capture maintenance needs, quantify maintenance activities, and report maintenance accomplishments.
• Comprehensive knowledge of the mission and functions of the NFHS to include the NFHS field stations, their operating programs, and interrelationships; and an expert technical knowledge of the operating capabilities and maintenance requirements of NFHs, Fish Health Centers (FHC), and Fish Technology Centers (FTC) to include knowledge of the techniques, material, and labor costs associated with their operation and maintenance in order to evaluate, analyze, and advise management on future asset maintenance and operating requirements.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

You must submit a complete application package. We will not make assumptions about your experience and/or education.

Required Documents:

Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here . Your experience needs to address every required qualification.

Additional Documentation, if applicable:
1. Cover Letter

2. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.

3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.