Management Analyst I

Location
Alexandria, VA
Salary
$49,101.00 - $80,707.64 Annually
Posted
Jun 23, 2021
Closes
Jul 01, 2021
Ref
2021-00577
Function
Administrative
Hours
Full Time
Management Analyst I

An Overview
The Department of Transportation & Environmental Services (T&ES) Stormwater Management Division is seeking a Management Analyst I to perform professional work in supporting administrative, financial, and human resource functions in support of the Infrastructure and Environmental Quality (IEQ) Branch - including the Stormwater Management Division, Sanitary Sewer Division and the Office of Environmental Quality. Work is performed under the general supervision of the Stormwater Management Division Chief and latitude for independent action is encouraged.

The Management Analyst I performs administrative and operational procedures and is responsible for processing purchase orders and invoices, preparing budget and financial activity reports to monitor budget performance, assisting in the preparation of contractual documents, assisting in outreach event logistics, arranging training and travel logistics, and using a City-issued purchase card for payment. This position must take a highly proactive approach to work.

What You Should Bring
Knowledge of public finance fundamentals, experience with annual operating and capital budget; experience processing invoices for payments, requisitions, and purchase orders; and managing day-to-day administrative office functions. Ability to think strategically to formulate solutions, and work effectively with the public, coworkers, consultants, and elected officials.

The Opportunity
  • Performs administrative and financial work, including processing purchase requisitions, purchase orders, receiving reports, ordering supplies, processing invoices, monitoring vendor contracts, completing travel vouchers, using purchase card, and performing monthly reconciliation reports, and other office duties;
  • Monitors operating budget and prepares statistical budget activity reports, special reports, and spreadsheets;
  • Assists in preparing the annual budget, to include the Stormwater Management Utility 10-Year Plan for three operating budgets and the 10-year capital improvement program (CIP);
  • Assists staff in membership renewals, training registrations and certification testing registrations;
  • Maintains personnel files and manages certifications to track professional certifications and growth;
  • Assists as needed in processing time and attendance reports using Kronos system;
  • Manages access and content for the divisions’ SharePoint sites and posts to the departmental intranet;
  • Assists in the preparation of reporting on general assembly legislative items, preparation of docket memoranda and drafting of other correspondence;
  • Tracks and maintains capital project funding spreadsheet, to include unallocated balances and prior-year funding, enters project estimates, and project costs related to purchase order amounts and change orders and rectifies with financial software system; and
  • Performs related work as required.
Ideal Candidate
To qualify for this position, a candidate must possess a four-year college degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

To be considered as the ideal candidate, one should also possess two years of experience in public finance public administration, human resources, finance accounting, creating spreadsheets and budget preparation, vendor procurement methods; contract management to include and tracking expiration dates; ability to analyze and interpret budget reports; ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor; ability to maintain effective working relationships; ability to communicate clearly and effectively, both verbally and in writing; experience in administration of a stormwater or other utility program.

About the Department
T&ES strives to improve the overall quality of life within the City of Alexandria through the development of a superior infrastructure. In order to contribute to the physical, social and economic growth of the City of Alexandria, the T&ES employee team provides services of the highest quality in the areas of engineering, environmental quality, traffic control, transit, construction and inspection, surveying, street, sewer and fire hydrant maintenance, and resource and recovery collection.

Note
This position requires the successful completion of pre-employment background checks.

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