Executive Assistant to the President and CEO

Washington, DC
Jun 18, 2021
Jun 22, 2021
Full Time
Position Purpose and Organizational Role Serve as the Executive Assistant to the President in a confidential role. As the representative of the Office of the President, provide administrative support and ensure effective communication and coordination with all staff members and the board of directors, as well as external leaders and constituents. Provide administrative and general office support for the President and facilitate timely, efficient completion of his/her role. This position reports directly to the President & Chief Executive Officer of All4Ed. It has no direct supervisory responsibility, but may provide work direction to other staff as needed on specific tasks and projects. Job Scope This position works closely with All4Ed's President, Senior Vice-President of Operations, and Associate Executive Director to provide or secure whatever administrative management or support services may be required to accomplish the work of the President's office. Much of the work involves confidential matters of All4Ed and requires the highest degree of discretion on the part of the incumbent. Assignments are often unstructured and require the incumbent to analyze situations, plan work methods, and organize needed resources. Assignments often involve multiple staff within the organization including board members and external organizations and partners. Essential Duties PROVIDE ADMINISTRATIVE SUPPORT SERVICES. Key/Representative Activities: Establishes and maintains calendar for the President, the board, and board committees. Coordinates preparation and distribution of meeting materials for three board meetings per year and board committee meetings. Logistical and event planning and support for board meetings and all-staff monthly meetings. Screen and coordinate the president's communications, correspondence, and requests, identifying those that require immediate attention; address priorities in a timely fashion. Work closely with the communications team to maximize press, social media, and outreach opportunities. Coordinate scheduling between the president and executive team to ensure timely resolution of issues and other matters; facilitate the resolution of pending issues and requests from executive team, ensuring that priority matters are brought to the attention of the President. Liaise with staff across the organization on the President's key priorities and projects. Serve as a liaison between All4Ed and the All4Ed Board of Directors including: schedule board meetings in conjunction with the board chair's assistant, handle all logistics for the board meetings, ensure materials for all board meetings are distributed in a timely fashion, work with Senior VP of Operations to develop agenda and other necessary documents, participate in board meetings, including committee meetings, and take minutes for distribution as scheduled. Work closely with the President to relay information to the board on important decisions and timely news. Provide support for the President such as researching issues and coordinating with other departments to secure materials requested by the President. Work with executive team on researching and scheduling funder visits. PROVIDE GENERAL OFFICE SUPPORT SERVICES Key/Representative Activities: Communicate internally and externally, orally and in writing, on the president's behalf. Receive and respond to inquiries from foundations, sponsors, and other external audiences, compile background information for the President as appropriate, and if appropriate, direct it to another staff member for follow up. Prepare thank-you notes for donors for the president's signature. Prepare reports, correspondence, and documentation as requested. Manage the President's calendar and schedule; ensure the President is appropriately supported for trips: coordinate travel logistics, prepare itineraries, oversee the creation and submission of presentations, and ensure all relevant details are communicated effectively. Work with the Senior Vice-President of Operations in the management of the office including the onboarding of new employees, registration of outside guests, ordering office supplies, communicating with building management, and other tasks as requested. To apply, send resume and cover letter to jobs@all4ed.org or mail to All4Ed, Attn: Senior Vice President of Operations, 1425 K Street, NW, Suite 700, Washington, DC 20005. No phone calls please. All4Ed engages employees without regard to race, color, religion, creed, age, gender, marital status, or any other characteristic covered by law. PandoLogic. Keywords: Executive Secretary, Location: Washington, DC - 20005

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