Duties

Summary

This position will report to the Chief of the Quality and Assurance Branch (QAB). The QAB is responsible for improving financial management reporting and audit guidance in direct support of the Judiciary Data Integrity, Report, and Controls initiative.
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Responsibilities

The primary functions of the QAB are to manage the audit and corrective action processes, help prepare for audits and ensure audit readiness, and manage the remediation of the corrective actions.

Duties of this position include, but are not limited to:

Leading the audit processes for finance and accounting related to Judiciary financial statements; and remediate findings by making business process improvements for current operations, designing new controls, recommending system enhancements, and monitoring and reconciling financial data;

Developing procedures and processes to ensure the timely and accurate execution of Provided by Client (PBC) audit requests in support of the Judiciary's year-end external reporting and financial audit requirements. These procedures affect both the court and AO financial operations;

Reviewing the Judiciary's financial statements and notes, assess risk and materiality of balances, and developing corrective actions for weaknesses identified;

Reviewing audit reports of Judiciary financial statements and develop corrective actions to remediate findings;

Preparing and updating annual audit checklists for the completion and verification of the Provided by Client and sample documentation requests. The checklists shall ensure the audit response is complete, accurate, timely, and sufficient documentation has been provided to support the transaction, including the documentation required for each type of sample;

Reviewing audit samples and verifying against the checklist. In the event documentation is not available, provide an explanation and assessment of risk relative to the audit sample;

Gathering data, verifying, correcting, copying, and uploading PBC's to the auditor's Share Point site. Each response shall be reviewed and verified to ensure completeness, accuracy, and timely submission. Errors and missing documentation shall be collected and corrected, where possible, before final submission;

Providing analysis and thoroughly documented responses to ad-hoc audit inquiries;

Investigating the nature and cause of audit exceptions;

Performing audit risk assessment procedures;

Performing account reconciliations of financial management data against various systems and sources, including transactions posted from interfaced travel systems, of information such as budget, human resources, inventory, procurement, and travel to identify discrepancies, delinquencies, and abnormalities and take corrective actions where appropriate;

Analyzing the status of the accounts, abnormal balances including but not limited to accruals, advances, assets, budget, expenses, obligations, liabilities, payables, receivables, and travel;

Performing trend analysis of Judiciary funds and trial balance line items;

Verifying systems assurance and data integrity for the central accounting system. Analyzing and reconciling general ledger accounts detail transactions to ensure accuracy and integrity in the Judiciary Integrated Financial Management System (JIFMS);

Collecting requirements, documenting project plan, and managing relationships with outside entities to develop audit program responses;

Monitoring and maintaining internally developed controls and researching and developing new tools to assist in management remediation of audit findings;

Routinely using automated tools such as Microsoft Office, to include Access, Excel, and Word, Adobe, JIFMS, Business Analytics, Data Warehouse, and other tools in support of finance and accounting activities;

Implementing business process improvements to aid with the reconciliation and verification of various accounting, budget, procurement, and travel processes;

Researching, analyzing, and identifying modernization opportunities for financial management and provide actionable recommendations to management;

Identifying any gaps in current standard operating procedures and financial policy. Developing and/or updating financial policy and/or standard operating procedure documents as needed;

Providing exceptional verbal communication and technical writing skills; effectively interacting with and conveying information to people who possess varying levels of understanding on applicable topics;

Advising and consulting with courts on their local financial, accounting, and travel matters;

Providing excellent customer service and problem-solving skills, with the ability to work independently while supporting a team environment; and

Performing other duties as assigned.

Travel Required

Not required

Supervisory status
No

Promotion Potential
00

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT:

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at http://ww.usajobs.gov/Help/working-in-government/non-citizens . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .

All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

All new AO employees must identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Relocation expenses may be provided, but only if authorized by the Director of the AO.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience directly related to: 1) performing financial analysis; 2) applying accounting principles; and 3) utilizing financial systems, executing internal control and interpreting accounting policy.

Education

Basic Qualifications : Applicants must meet ONE of the qualification requirements (A, B, or C) as described below:

(A) Degree in an accounting or in a related field such as business administration, finance, or public administration that includes or was supplemented by 24 semester hours in accounting and/or auditing. The 24 hours may include up to 6 hours of credit in business law.

(B) A combination of education and experience; at least 4 years of experience in accounting, or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge and included at least one of the following: 24 semester hours in accounting or auditing courses of appropriate type and quality (this can include up to 6 hours of business law); or a certificate as certified public accountant or a certified internal auditor, obtained through written examination.

(C) Completion of the requirements for a degree that included substantial course work in accounting or auditing, e.g., 15 semester hours, but that does not fully satisfy the 24-semester-hour requirement of paragraph 1, provided that (a) the applicant has successfully worked at the full-performance level in accounting, auditing, or a related field, e.g., valuation engineering or financial institution examining; (b) a panel of at least two higher level professional accountants or auditors has determined that the applicant has demonstrated a good knowledge of accounting and of related and underlying fields that equals in breadth, depth, currency, and level of advancement that which is normally associated with successful completion of the 4-year course of study described in paragraph A; and (c) except for literal nonconformance to the requirement of 24 semester hours in accounting, the applicant's education, training, and experience fully meet the specified requirements.

Additional information

The AO is an Equal Opportunity Employer.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

For this job announcement the following documents and/or information are required:

• Resume - Any written format you choose to describe your job-related qualifications.
• Citizenship - Include country of citizenship on resume.
• Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
• Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.