Program Support Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 19, 2021
Closes
Jun 23, 2021
Hours
Full Time
Duties

Summary

This position is located in the Office of Administrative Law Judges.
Learn more about this agency

Responsibilities

  • Maintains records/case files in accordance with organization directives, disposes of records/case files as appropriate. Converts manual records to electronic formats, and ensures records that are intended for share purposes are available to staff members as needed. Maintains security and confidentiality of records and their contents at all times.
  • Performs detailed and accurate cite-checking (including citations to the record) and proofreading in conformity with Blue Book rules, including recognizing substantive questions regarding the appropriateness of particular citations.
  • Prepares and maintains a motions log for each investigation, which includes tracking filing dates, response deadlines, and the disposition of all motions, utilizing case files and/or other material to obtain case status.
  • Prepares and maintains time and attendance records for staff as assigned. Makes travel arrangements, reservations and related actions for official travel including ethics documentation, and other administrative documents. Performs other duties as assigned.


Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • You must be a U.S. citizen or national.
  • You may be required to serve a one-year probationary period.
  • You are required to register for Selective Service if you are a male born after 12/03/59.
  • You will be required to pass a background investigation and fingerprint check.


Qualifications

You must meet all the requirements below by the closing date of the announcement and they must be clearly identified in your application, resume, or supporting documents. This includes any general and specialized experience, education, and/or selective placement factors mentioned. These are used to determine if you possess the knowledge, skills, and/or abilities to successfully perform in this position.

BASIC REQUIREMENT

To qualify at the GS-09 level, you must have one-year of specialized experience equivalent to the GS-07 obtained in the federal or private sector which demonstrates all of the following:
(1) Experience maintaining records in accordance with agency directives (2) experience conducting searches for information utilizing a variety of sources, such as legal databases, (3) experience performing cite-checking and proofreading, (4) experience utilizing software (i.e., Word, PowerPoint, SharePoint) to create tables of citations and contents, (5) experience preparing and maintaining motion logs for investigations or court cases to track filing dates, response deadlines, and dispositions of motions to maintain case status, and (6) experience maintaining an executives' or Administrative Law Judges' calendar.

OR

GS-9 level, you may qualify using one of the following options:
  • Master's or equivalent graduate degree
or
  • 2 full years of progressively higher level graduate education leading to such a degree

or
  • LL.B. or J.D., if related


If you have a combination of graduate-level education and specialized experience (as described above), which, when combined, are equivalent to 100% of the requirement. (YOU MUST SUBMIT A LEGIBLE COPY OF YOUR TRANSCRIPT).

Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

GS-9 level, you may qualify using one of the following options:

- master's or equivalent graduate degree

or

- 2 full years of progressively higher level graduate education leading to such a degree

or

-LL.B. or J.D., if related

You MUST submit copies of your college transcripts for verification of the education requirements. Unofficial copies are acceptable, however, if selected you will be required to furnish official transcripts. It is your responsibility to provide adequate proof that you meet the above educational requirements. Inadequate or illegible information could result in non-qualification and loss of consideration.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - US Department of Education. Another listing of services that an perform this evaluation is available at the National Association of Credential Evaluation Services (NACES). You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration. https://myiee.org/naces.php

Additional information

Surplus or Displaced Federal Employees: The Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) Programs are available to federal employees that qualify. Those eligible for these programs are granted special priority selection rights. To be considered, you must be deemed well-qualified by receiving a score of 85 or higher. If you are a federal employee claiming CTAP/ICTAP, you must provide the documents listed under the Required Documents section to verify your eligibility. Also, you must indicate in your application that you are applying as a CTAP or ICTAP eligible. For additional information regarding CTAP/ICTAP, please visit: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you are registered with the Selective Service or are exempt under Selective Service regulations. For additional information concerning Selective Service requirements, please visit http://www.sss.gov/.

Severely disabled persons program information: https://www.opm.gov/policy-data-oversight/disability-employment/hiring/

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application: http://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information

Self-assessment questionnaire: : https://apply.usastaffing.gov/ViewQuestionnaire/11136531

Vacancy ID number: MP-21-030-SP

Reasonable accommodations: This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the contact listed on the vacancy announcement. The decision to grant a reasonable accommodation is made on a case-by-case basis. Verification of information: Any information claimed on your resume and in application materials, such as education, credentials, employment history, etc., will be verified as part of the security clearance process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The self-assessment questions are related to the following knowledge, skills, abilities, and competencies (KSA's). You do not have to respond to the KSA's.
  • Expert knowledge to guide others in the use of and application of advanced computer software capabilities.
  • Advanced knowledge of grammar, spelling, and editing to produce a variety of documents and correspondence, including the ability to adapt standardized templates to meet the particular circumstances of the task assigned.
  • Specialized knowledge of the principles, concepts, and methodology of agency legal regulations and directives, court decisions and precedents to advise and make recommendations to Attorney Advisors and the Judges.
  • Ability to track a variety of critical assignments and to prepare logs and/or reports of work in progress for use by management and staff.

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.

Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.
If referred all relevant documents submitted with your application package will be forwarded to the selecting official. Falsifying your background, education, and/or experience is cause for not hiring you or for changing your scored responses to questions you've answered, which may affect your overall final score.

Due weight shall be given to performance appraisals and awards in accordance with 5 CFR § 335.103(b)(3).
Your experience is also evaluated using an assessment questionnaire, which is available at the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11136531

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To receive consideration, you must complete the self-assessment questionnaire and submit the documentation specified below by

1. Resume: Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience(s) as it relates to this job opportunity. In order to fully evaluate your application and receive proper credit, your resume should include: (1) paid and non-paid experience, job title, dates held (month and year for qualifying purposes to receive credit), number of hours worked per week, and salary (2) knowledge of the subject matter and technical skills pertinent to this position; (3) specific duties performed that fully detail the level and complexity of the work; and (4) names and phone numbers of your current and/or previous supervisor(s). Your resume should contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying.

2. Self-assessment questionnaire: A completed job-specific questionnaire should be submitted through your Application Manager account.

3. Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Eligibles.
You must submit the following documents:
  • a copy of your agency notice;
  • a copy of your most recent performance rating; and
  • a copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location
4. Cover Letter. This is optional.

5. Special hiring authority applicants. If you are applying under the special appointing authority such as those authorized for the severely disabled (Schedule A) or Vietnam era and disabled veterans (VRA), you will be asked to submit documents showing eligibility to non-competitively apply under Merit Assignment announcements. Please indicate the type of special appointment you are seeking on your application. For more info on non-competitive appointments and supporting documents, please visit Federal Employment of People with Disabilities or Feds Hire Vets - Special Hiring Authorities for Veterans.

6. SF-50. current and former federal employees must submit a copy of an SF-50, "Notification of Personnel Action," which documents your highest permanent grade/step/salary held. Award SF-50s typically don't contain your grade/step/salary.

7. Performance Appraisal. if you're a current or former federal employee, you must submit a copy of your most recent performance appraisal dated within 18 months. If you do not have one, you must submit a statement.

8. Transcripts: (for Individual Occupational Requirements and/or Substitution of Education for specialized experience): You MUST submit copies of your college transcripts for verification of the education requirements. Unofficial copies are acceptable, however, if selected you will be required to furnish official transcripts. It is your responsibility to provide adequate proof that you meet the above educational requirements. Inadequate or illegible information could result in non-qualification and loss of consideration.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - US Department of Education . Another listing of services that an perform this evaluation is available at the National Association of Credential Evaluation Services (NACES) . You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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