BUDGET AND FINANCE SPECIALIST

Location
Arlington, Virginia
Salary
$45,801.60 - $89,772.80 Annually
Posted
Jun 18, 2021
Closes
Jul 02, 2021
Ref
4414-21C-DES-DB
Function
Finance
Hours
Full Time
Position Information

Arlington County's Department of Environmental Services (DES) is seeking a Budget and Finance Specialist to be the primary source for contract and purchasing administrative support for the Water Pollution Control Bureau.

Work is performed at the Water Pollution Control Plant, a state-of-the-art Wastewater Treatment Plant , a 24 hours per day, 365 days per year, continuous operation facility that treats 24 million gallons of wastewater each day from residences and businesses. This position provides accounting and purchasing support for multiple expenditures including electric bills, chemical purchases, parts and supplies for plant machinery and maintenance contracts.

Specific duties include:
  • Performing technical professional accounting, budget, and procurement activities for all purchases and payments and overseeing the accounting practices of contractors;
  • Managing and tracking all authorized budgeted funds and accounts, including maintaining financial control of allocations, making adjustments via journal entry, and creating new accounting combinations;
  • Processing, recording, updating and reconciling fiscal information and assisting in the preparation for audits;
  • Reconciling budget, accounting, and procurement records including reviewing invoices, processing accounts receivables and payables, responding to payment inquiries, researching discrepancies and referring questions to appropriate resources;
  • Examining and processing documents, records and budget, accounting, and/or procurement reports to ensure conformance with new and existing operating procedures and regulations; Generating standard financial reports and statements detailing account changes, modifications and breakdowns and reviewing edit reports and analyzing relevance and usefulness of account data;
  • Reviewing balances on existing purchase orders and ensuring sufficient funds are available to pay any expected future invoices;
  • Preparing journal vouchers for review and approval in order to post account revenues or expenditures and/or adjustment entries to correct errors or to balance accounts/pay records;
  • Participating in decision-making sessions with senior departmental budget, accounting, and/or procurement staff and program managers on regulatory requirements, financial policies, the interpretation of data, and program improvements;
  • Applying procurement regulations and technical skills through the creation of requisitions, purchase orders, payment vouchers, manual warrants, quick checks, contract amendments, and reimbursements; and
  • Contributing to the administrative aspects of competitive procurement for the division, including sourcing events, the awarding of bids and contracts, and the follow-up amendments for awards from drafting to final approval.


Selection Criteria

Minimum:

  • Bachelor's degree in Business Administration, Public Administration or a related field;
  • 12 college-level course hours in budget, accounting, and/or procurement; and
  • One (1) year of experience in budget, accounting, procurement and/or auditing.

Substitution: Additional qualifying experience may substitute for the degree requirement on a year-for-year basis.

Desirable: Preference may be given to candidates with experience in one or more of the following:
  • Budget development, accounting, and financial analysis ;
  • Advanced Microsoft Excel skills (including pivot tables and reports); and/or
  • Knowledge and experience with managing a federally-directed audit.


Special Requirements

Candidates may be asked to provide documentation supporting completed academic coursework.

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