ACCOUNTING TECHNICIAN I

Location
Arlington, Virginia
Salary
$41,808.00 - $63,876.80 Annually
Posted
Jun 18, 2021
Closes
Jul 02, 2021
Ref
4103-21B-DES-KH
Industry
Specialty Trades
Hours
Full Time
Position Information

Salary listed above is the salary range effective July 1, 2021.

Arlington County's Department of Environmental Services (DES) is looking for an Accounting Technician I to work in their Water, Sewer and Streets (WSS) Division. This employee is responsible for accounts payable/invoice processing, account analysis and maintenance, procurement, including requisition and purchase order creation and maintenance, financial reporting, as well as various other administrative duties.

Specific duties include:

Accounts payable/Invoice Processing:
  • Using an enterprise resource planning (ERP) software system to process vendor invoices for multiple funding accounts (capital & operating) requiring the use of numerous account codes and multiple funding sources;
  • Coordinating with subject matter experts for invoice approval prior to processing;
  • Complying with contractual terms and conditions to ensure timely payment;
  • Reviewing and maintaining working knowledge of accounting and payment policies and practices; and
  • Maintaining accurate vendor files with copies of all invoices and payments, and scan into the ERP systems (PRISM). Keep these current and archive prior fiscal years in "archive room" annually.
Account Analysis & Maintenance:
  • Maintaining, reconciling and closing accounts as needed;
  • Conducting research on current accounts, previous reports, source documents, etc. to develop accurate comparative data as needed or requested;
  • Researching to verify the accuracy of accounts and the adequacy of supporting documentation and prepare reports of discrepancies and required corrective action(s); and
  • Resolving discrepancies by working with vendors, contractors, Department of Management and Finance employees and others as needed.
Procurement/Requisitions & Purchase Order Creation & Maintenance:
  • Using an ERP software system to initiate requisitions and purchase orders for multiple funding accounts (capital & operating);
  • Working with WSS staff to identify needs and process requisitions and purchase orders according to the purchasing authority (sole source, emergency, agreement, etc.);
  • Assisting WSS staff in creating procurement documents, including sole source, standard form agreements, etc.;
  • Maintaining spreadsheet of multiple employees for various billing codes; and
  • Reviewing accounts, budgets, blanket contracts, etc. for funds availability and notifying WSS staff as necessary to ensure funds are available for all purchases.
Financial Reporting:
  • Assisting in analyzing and compiling information on account usage, project costs and cost projections for preparation of financial reports, including mid-year review, year-end closeout, reports to funding entities and reports to Inter-Jurisdictional Partners; and
  • Providing purchase order reports to WSS staff.
Time Keeping/Payroll Processing:
  • Performing the duties of a Time Keeper for 2 Sections of the Bureau - approximately 70 employees;
  • Knowledgeable about County HR policies on leave; and
  • Understanding the time keeping policies i.e., call back, stand by, snow premium,
Other Administrative Duties:
  • Supporting purchase card managers as needed to reconcile staff purchase cards;
  • Accepting, recording and depositing cash receipts to Treasury; and
  • Participating in emergency snow operations - requires 12-hour shift (day/night and/or weekends).
The ideal candidate will have experience in procurement, accounts payable and preparing financial reports.

Selection Criteria

Minimum:
High School Diploma or the equivalent, plus two years of progressively-responsible experience in account management, account payable or budget-related work.

Substitution:
Additional qualifying related experience may be substituted for the education requirement on a year-for-year basis.

Successful completion of college coursework from an accredited college or university may be substituted for the experience requirement on the following basis: 2 years = six months of experience; 4 years = one year of experience. Specific accounting-related coursework (including accounting principles and cost accounting) at the college level may be substituted for up to one year of experience on the following basis: six (6) hours equals six (6) months; twelve (12) hours equals one (1) year of experience. Additional education may not substitute for more than one year of experience.

Desirable:
a) procurement experience, including creating and maintaining large volumes of requisitions and purchase orders as well as involvement in the creation of purchasing documents;
b) accounts payable experience with various sources of funding for multiple accounts with a large volume of invoices;
c) experience preparing financial reports; and/or
d) experience working with Microsoft Office (Excel, Access, etc.);

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