Business Office Manager
Summary:Maintains and updates resident and financial records. Responsible for various accounting and business office tasks as assigned. Reports to and is supervised by the Executive Director.Functions:CASH/ACCOUNTS RECEIVABLE:* Posts checks and cash received. Makes adjustments to accounts as necessary. * Makes bank deposits.* Responsible for pursuing past due accounts and informing Administrator of pending collection difficulties. * Processes resident refunds.* Ensures that resident files contain required information and are kept confidential. * Submits accounts receivable report to the home office on a monthly basis. * Prepares monthly service request reconciliation and posts charges to residents account. * Prepares weekly meal reconciliation report and posts corresponding charges. * Responsible for completing the lease discrepancy report and following up as required on variances. ACCOUNTS PAYABLE:* Maintains vendor files. * Reviews purchase orders to ensure proper procedures have been followed. * Codes invoices and checks for accuracy. * Maintains and reconciles a purchase order log.* Maintains and reconciles budget control worksheets to the purchase order log and to purchase journals. * Submits convenience store information to the home office for filing quarterly sales and use tax return. * Submits month-to-date expenditures to the Administrator on a weekly basis.OTHER:* Maintains confidentiality of financial and resident records. * Promotes efficiency and organization within the business office.* Attends required staff meetings and in-services. * Reads the Standard Operating Procedures Manual and maintains a working knowledge of procedures related to this position. * Makes suggestions for improvement or modification to existing systems. * Submits required paperwork to the home office in a timely manner. * Performs other duties as assigned. REQUIREMENTS:* Must be a high school graduate.* Must have college level accounting courses with a two year accounting degree preferred. * Must have the minimum of one year work experience in accounting or a related field, involving work in accounts payable, accounts receivable and/or payroll. * Preferred human resources background and understanding* Must be proficient in using Windows, including Excel and Word. * Must possess the ability to get along well with others. * Must be a self-starter, with the ability to meet multiple deadlines while working in a fast paced environment.* Must have transportation to make bank deposits. * Must have strong customer service skills. * Must be able to exert up to 25 lbs. of force occasionally to lift, carry, push, pull or otherwise move objects.