Administrative Assistant

Fairfax, VA
Commensurate with education and experience.
Jun 18, 2021
Jun 19, 2021
Full Time
Administrative Assistant

The George Mason University, Counseling and Psychological Services (CAPS) invites applications for an Administrative Assistant position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About Counseling and Psychological Services (CAPS): Counseling and Psychological Services supports students through ethical and responsive care and prevention. We foster the well-being of the diverse Mason community through psychological, learning, outreach, and consultation services. We provide high-quality training to emerging mental health professionals. We are committed to excellence in psychological and learning services by promoting student safety, enhancing emotional growth, and supporting academic success.

Responsibilities: * Work in coordination with CAPS Office Manager and Leadership Team to provide administrative support to the unit; * Assist with reception desk coverage; * Assist with computer and technology set-up, maintenance, and trouble-shooting; * Assist with updating department websites; * Maintain and purchase supplies; * Process hiring paperwork for undergraduate, graduate, and wage employees; * Create and utilize databases to monitor budget expenditures, computer equipment; resource use, and program participation; * Maintain self-help media resources/other materials, and study lounge for Learning Services Department; * Complete monthly Learning Services and other small program budget reconciliations; * Assist with preparing and processing travel documentation and reimbursements; * Assist with managing calendars, scheduling events, and space requests; * Coordinate work orders, equipment requests, and technology help requests; * Other duties as assigned. Required Qualifications: * Previous relevant administrative experience; * Strong oral and written communication skills; * Ability to interact well with students presenting with mental health and/or academic concerns; * Demonstrated knowledge of Microsoft Office suite programs; * Willingness to take initiative and ownership of work; * Ability to manage multiple responsibilities at the same time.

Preferred Qualifications: * Bachelor's degree; * Experience working in a higher education setting or with the commonwealth of Virginia; * Knowledge of Banner and/or eVA; * Previous website management experience; * Knowledge of, or willingness to learn, other computer and technology-based tasks; * Ability to work as a team player to provide excellent customer service.

"For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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