Program Assistant

Fairfax, VA
Commensurate with education and experience
Jun 18, 2021
Jun 19, 2021
Program Manager
Full Time
Program Assistant

The George Mason University Office of Faculty Affairs and Development invites applications for a Program Assistant as we engage in the planning, implementation, maintenance, and assessment phases of widespread adoption of Interfolio, alongside other initiatives. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About Faculty Affairs and Development: The Office of Faculty Affairs and Development at George Mason University provides an intentional, inclusive, and integrated approach to supporting faculty excellence. As Mason has matured as a multifaceted public research university, there is an increased need to promote faculty expertise to prospective students, various university stakeholders, and the broader community. Equally important, we seek to leverage faculty strengths across the institution, facilitate faculty collaboration and partnerships, and tell the stories of our talented faculty.

The Office of Faculty Affairs and Development is responsible for all matters pertaining to Mason faculty's professional well-being and development, such as assisting with faculty career development, recognizing faculty excellence, cultivating academic leadership, and implementing policies and practices that support faculty at Mason. This office is committed to developing an enriching and collaborative environment in which faculty members are supported to grow intellectually and professionally.

We expect this position to be 20-25 hours weekly. The hourly wage will be commensurate with education and experience.

Responsibilities: The Program Assistant supports Faculty Affairs initiatives with a special emphasis on the launch and operationalization of our Faculty Activity and Collaboration Tools (FACTs) initiative. Primary responsibilities include assistance with scheduling, compiling supplies/materials and supporting in-person and virtual events, updating website content and FACTs platforms. Some additional office work related to meeting minutes, drafting event fliers, web research and communications may be involved; other professional development opportunities and projects will be dependent on the skills of the candidate.

As these initiatives support Mason faculty, academic programs, and administrative team needs, the Program Assistant will work with diverse campus stakeholders to ensure the highest levels of customer support. Duties include: * Developing project plans that adhere to timelines and requirements, facilitating continuity and transparent and clear communication to all stakeholders; * Maintaining consistent and accurate status information, data, and documentation of program support; * Assisting with training opportunities across various platforms for multiple end users, managing event registration and survey results; * Coordinating and providing oversight for student workers; * Performing editorial functions, as needed, to update FACTs platforms; * Drafting materials for events, working group sessions and updating Faculty Affairs and Development website; * Supporting Faculty Affairs and Development leadership and staff and Mason FACTs Leadership teams with scheduling, meeting agendas and minutes; * Triaging department email for Mason FACTs; * Identifying opportunities for continuous program improvement.

Required Qualifications: * Superior written and verbal communication skills for multiple audiences; * Demonstrated ability to collaborate effectively with individuals from diverse backgrounds; * Demonstrated organizational and time-management skills to manage tasks that require attention to detail while keeping the larger project scope in mind; * Demonstrated ability to think critically, problem solve and work independently; * Proficiency with Microsoft Office suite (e.g., Outlook, Word, Excel, Teams, Forms); * High School Diploma.

Preferred Qualifications: * Familiarity with Canva and/or other online design and publishing tools; * Familiarity with Blackboard; * Experience in higher education and/or fast paced environment; * Bachelor's Degree preferred.

"For full consideration, applicants must apply at ; submit a resume, cover letter highlighting experience that meets the required qualifications, writing sample, and a list of at least three references with contact information. Review of applications will begin June 2, 2021; applications will be accepted until the position is filled."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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