Fiscal and Administrative Specialist

Fairfax, VA
Salary commensurate with education and experience.
Jun 18, 2021
Jun 19, 2021
Full Time
" George Mason University Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering (CEIE) Fiscal and Administrative Specialist

The George Mason University Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering, within the Volgenau School of Engineering, seeks a proactive, organized, and self-reliant Fiscal and Administrative Specialist to provide both administrative and fiscal support for the Department Chair, faculty, and student body. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position: Under the direction of the Department Chair, this position is responsible for the daily coordination and execution of administrative, fiscal, and program support operations to ensure the service needs for both faculty and students are met.

Responsibilities: * In coordination with the Chair, manage the department budget and financial resources; to include monitoring the budget, reconciling department accounts, and resolving related budget issues; * Oversee hiring process for all Graduate Teaching Assistants, Adjunct faculty, and Wage employees for CEIE department; to include entering personnel assignments in Banner and maintain hiring spreadsheets; * Issue swipe and key access requests, manage seating assignments, manage space and office needs for incoming faculty and graduate teaching students; * Maintain student and faculty files and records consisting of official and confidential information; * Train new CEIE employees; educate them on State, Mason and Department regulations and guidelines; * Initiate faculty travel authorizations and reimbursements to ensure forms are routed and approved in accordance with university policies; * Work with other university administrative offices to schedule courses, room assignments, and publication of course schedules with coordination of Associate Chair; * Assist CEIE Administrative Specialist with department events, updating the department website and all social media accounts; * Provide administrative support to Chair, Associate Chair, and Department; * Ensure compliance with state and GMU regulations and procedures on the above tasks; * Other duties as assigned.

Required Qualifications: * Experience with financial processes to include purchase requisitions, travel reimbursements, and account reconciliation; * Proficiency with Microsoft Office Suite software, including word processing, spreadsheets, and e-mail applications; * Demonstrated ability to learn and utilize new computer applications and electronic systems for accounting, travel, room booking, workflow, scheduling, etc.; * Must effectively handle multiple responsibilities simultaneously and meet deadlines, often under pressure, while maintaining flexibility regarding changes in priorities; * Ability to receive, follow, and adhere to instructions; * Openness to constructive feedback; * Exceptional verbal and written communication skills and strong organizational abilities; ability to interpret and apply policies, procedures and guidelines; * Strong customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community; * Ability to analyze and solve problems, effectively prioritize tasks, take initiative, and work independently.

Preferred Qualifications: * Completion of Bachelor's degree; * Experience with budget analysis; * Human Resources/hiring experience; * Three years of relevant experience; * Knowledge of university procedures, policies, regulations, and systems; * Knowledge of website editing software/platforms; * Knowledge of Twitter, Facebook, and LinkedIn in a business setting; * Knowledge of general program assessment; * Demonstrated experience in a customer service position and demonstrated office experience preferred.

About the Department: CEIE is a vibrant and fast-growing Department that offers MS and PhD programs, in addition to an ABET-accredited BS degree. During the last 5 years, the department has experienced tremendous growth in new research awards, and in enrollment in the PhD program. Total enrollment across all degrees in CEIE has increased to 400 students. The Volgenau School of Engineering is committed to significant investment in expansion of the department faculty and to double the current size within 5-10 years with a focus on research excellence. The department has an enviable and strong relationship with industry, including over 30 companies and individuals working in partnership as the Civil Engineering Institute (, a unique organization formed to support the mission and vision of the department. Further information about the department can be found on its web site at .

Mason Engineering: The Future of Engineering is Here

The Volgenau School of Engineering at George Mason University is a fast-growing force for innovation in research and education. The school boasts more than 8,600 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 250 full-time faculty who comprise the School, 90 are tenured, 50 are tenure-track, 85 are instructional faculty, and 25 are research faculty. As part of a nationally ranked research university, its research teams expended more than $60 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The School encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.

George Mason University is the largest public research university in Virginia, with an enrollment of over 38,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the City of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country and has an outstanding local public-school system.

In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing, and George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion (IDEA), a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot Digital InnovAtion Building. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate Mason's already leading national position in computing and related areas. We also expect multiple joint faculty positions funded by Virginia's Tech Talent Investment Program."

"For full consideration, applicants must apply at and complete the online application for position number 02056z. Applicants must also submit a cover letter, resume, and list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by March 29, 2021. Review will continue until the position is filled."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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