Staff Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 17, 2021
Closes
Jun 24, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This TEMPORARY, INTERMITTENT position NTE 1 year/1040 hours in the Office of the Secretary of State, Executive Director's office; the incumbent will perform administrative duties, control information, develop internal procedures/processes to maximize efficiencies to support senior officials and organizational demands.

This announcement has been extended until December 28, 2020.

Learn more about this agency

Responsibilities

  • Prepares narrative written reports outlining areas of concern and recommended remediation to share with Department leadership; revises regularly to reflect ongoing changes in policy, procedure, and customer needs and expectations.
  • Reviews important matters requiring the personal attention of the Executive Leadership Team and his/her staff; analyzes a wide variety of proposals and policy recommendations, official correspondence and telegrams, reports and other documents.
  • Analyses and resolves issues related to workflow, efficiency, and effectiveness of organizational operations and administrative processes. Develops and executes a plan to upgrade/expand organizational capacity using innovative technologies.
  • Coordinates, plans, and schedules meetings, events and activities for senior officials. Manages various operational support activities for the organization's personnel: travel, training, general services, communications, correspondence, etc.
  • Develops, tests, and implements operating procedures and best practices to facilitate coordination of operational efforts, program and operational studies to refine templates/trackers to maximize communications and overall operational effectiveness.


Travel Required

Occasional travel - Occasional travel may be required, but infrequent.

Supervisory status
No

Promotion Potential
11 - Full Performance Level

Requirements

Conditions of Employment

  • U.S. Citizenship is required.
  • Must be able to obtain and maintain a Top Secret security clearance.
  • Incumbent will be subject to random drug testing.
  • Verification of employment eligibility in the United States is required.


Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:
  • Experience monitoring and tracking U.S. foreign policy document flow between multiple offices/parties to ensure deadlines are met and correct grammar and formatting are used.
  • Experience applying administrative concepts to perform independently such duties as required to facilitate timely and efficient communications and coordination between Executive offices and/or other government agencies.
  • Experience applying analytical and evaluative techniques to issues or studies involving the efficiency and effectiveness of program operations.

There is no substitute of education for specialized experience for the GS-11 position.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

Additional information

EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) - U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreigFor reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.n citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee's information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem.

If eligibility cannot be verified, employment will be terminated.

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:
  • Ability to apply knowledge of administrative laws, policies, regulations, and precedents applicable to the administration of key programs.
  • Ability to analyze and evaluate data or information.
  • Ability to make recommendations to improve efficiency.
  • Ability to communicate orally and in writing.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click
here .

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

To preview questions please click here .

Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Position sensitivity and risk
High Risk (HR)

Trust determination process
Suitability/Fitness

Required Documents

All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - your resume or any other written format you choose should contain the required information as specified in the "How You Will Be Evaluated" section. Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Department's automated system "Gateway to State".

3. Transcripts - if you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

4. Performance Appraisal - All current Federal employees and reinstatement eligible applicants must submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form DS-1812 (Applicant Appraisal) or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

5. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

6. CTAP/ICTAP eligibles must submit a copy of the appropriate documentation with their application. See links below:

ICTAP Considerations

CTAP Considerations

All documentation, applicable to you, must be submitted by the closing date of this announcement. If the information you submit is insufficient to verify your eligibility or you fail to submit any of the required documents, it will disqualify you from being considered for this job opportunity.

7. All applicants who are not current Department of State employees must complete, sign, date and submit a Declaration for Federal Employment form (OF-306) with their application. The OF-306 will be reviewed in order to determine applicants' suitability for employment. Applicants may obtain a copy of the OF-306 by clicking here .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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