Administrative Officer

Ashburn, Virginia
Jun 12, 2021
Jun 15, 2021
Full Time


Incumbent of this position serves as the Administrative Officer for a District Office.

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Incumbent performs a variety of administrative tasks applying experience and detailed knowledge to plan. Accomplish, and implement administrative programs, policies. and procedures in support of the organization's administrative programs. Duties include but may not be limited to the following: Budget/financial management to include maintaining reports on expenditures of funds and reconciling discrepancies, modify and maintain automated systems, tracks financial expenditures. Coordinates with Budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Serves as a focal point for personnel activities to include initiating personnel requests involving recruitment. Transfer, temporary assignments, promotions, awards. and other related actions. Collaborates with managers, service area personnel. And human resources staff to coordinate recruitment and various other personnel related requests. Purchasing and supplies. Initiates or reviews all procurement requests for equipment. Services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically. Travel management. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Time and attendance/LOR compliance.

Provides guidance and assistance on completion of T&A/LDR, and other administrative and office support functions. Interprets and applies directives and policies for assigned projects. Provides administrative management support within assigned tasks. Serves as liaison between the District and Service Area to accomplish assigned functions. Identifies the need for and develops instructions or procedures for handling correspondence, administrative reports and maintenance of documents/file Provides procedural information, briefings, and guidance to management for assigned areas. Incumbent demonstrates some independence in planning time and using assigned resources. Contacts are primarily internal to the organization to share information. Provide data, and/or to explain status of assignments. May have contacts with customers and other external parties on routine matters .

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status

Promotion Potential


Conditions of Employment

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Must submit an SF50 (See Required Documents)
  • This position has a positive education requirement. Transcript(s) required.
  • Successful completion of a security investigation will be required.


To qualify for this position at the FV-G level, you must demonstrate in your application that you possess at least 1 year (52 weeks) of specialized experience equivalent to FV-F/FG-5-9 in the Federal Service.

Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower level in the normal line of progression for the occupation in the organization. Specialized experience may include, but is not limited to: -Collaborating with supervisors, managers, and specialists to resolve specific problems in the administrative program areas covered by the position, e.g., human resources, budget, training, and travel. -Maintaining and updating automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget. -Evaluating equipment needs; studying the features of various automated systems; conducting studies related to equipment usage; determining which systems best meet the needs of the office and/or are the most cost effective. OR Education may be substituted for experience as follows: PH.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, is qualifying. OR Combination education and experience may be qualifying for this position. Refer to OPMs Operating Manual Qualification Standards at,, for more information. To qualify based on education, you must submit a copy of your high school or college transcripts or certificates. Failure to do so will result in loss of consideration. If selected, official transcripts will be required prior to employment. SCHOOLS MUST BE ACCREDITED BY AN ACCREDITING INSTITUTION RECOGNIZED BY THE U.S. DEPARTMENT OF EDUCATION.


This position has a positive education requirement: Applicants must submit a copy of their college or university transcripts(s) and certificates by the closing date of announcement to verify qualifications. If selected, an official transcript will be required prior to appointment. You may upload these documents with your application in USAJOBS or fax it to fax number provided in the announcement (please include announcement number on each page).

Failure to do so will result in loss of consideration.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: .

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

To qualify based on education, you must upload a copy of your college or university transcripts or certificates at time of application. Failure to do so will result in loss of consideration.

If selected, official transcripts will be required prior to employment.

Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.

FAA employees, their spouses and minor children may not hold stock or any other securities interest in an airline, aircraft manufacturing company, or in a supplier of components of parts to an aircraft manufacturing company. This prohibition is effective on the date of your appointment. If selected, your acceptance of the agency's final offer means you agree to comply with this prohibition. Questions may be directed to an agency ethics official at .

The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Interview Policy: If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.

Ingrade/downgrade will be considered.

This is a bargaining unit position.

Links to Important Information: Locality Pay , COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance

Drug test required

Required Documents

Must upload a copy of your most recent SF-50 by the closing date of this announcement.

Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.
This position has a positive education requirement; college transcripts are required for ALL candidates newly appointed to the FAA in the 341 series.

College transcripts must be submitted from current FAA employees applying for internal vacancies if they have never held a position in the, 341 series with the FAA.

College transcripts are not required from current FAA employees who are currently occupying a 341 series.

If selected, official transcripts are required prior to employment.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system . If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: .

Expanded Veterans Hiring Opportunity (EVHO) are thoseveterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service.Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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